Welcoming a new team member is an important milestone for any organization. The introduction email sets the tone for how the new hire will be received by colleagues and clients alike. A thoughtfully crafted message can make all the difference in helping someone feel valued from day one.
The way you introduce a new team member can significantly impact their integration into the company culture. Research shows that employees who experience a positive onboarding process are 69% more likely to remain with an organization for three years. Your introduction email is a crucial first step in this journey.
Ready to craft the perfect introduction email? Let’s explore 15 diverse templates you can customize for your specific needs.
Sample Emails Introducing New Team Members
These email templates cover various scenarios and organizational styles. Feel free to adapt them to match your company culture and the specific role of your new team member.
Internal Team Introduction
Subject: Welcome Our Newest Team Member: [New Employee Name]
Hello Team,
I’m excited to introduce [New Employee Name], who’s joining our Marketing Department as a Senior Content Strategist starting Monday, August 15.
[New Employee Name] brings over seven years of experience in content development and digital marketing strategy. They previously worked at XYZ Agency, where they led campaigns for clients including ABC Corporation and DEF Enterprises. Their expertise in SEO-driven content creation will be invaluable as we expand our digital footprint this quarter.
Please stop by the marketing area on Monday to give [New Employee Name] a warm welcome. They’ll be sitting at desk 305. I’ve scheduled a team lunch at 12:30 PM in Conference Room B so we can all get better acquainted.
[New Employee Name] can be reached at [email@company.com] or extension 4127.
Thank you for helping make their first day positive and welcoming!
Best regards,
[Your name and designation]
Director of Marketing Company Name Phone: XXX-XXX-XXXX Email: your.email@company.com
Executive Introduction to Organization
Subject: Introducing Our New Chief Technology Officer
Dear Colleagues,
It gives me great pleasure to announce that [New Executive Name] will be joining our leadership team as Chief Technology Officer, effective September 1.
[New Executive Name] comes to us with an impressive background, having served as VP of Engineering at Tech Innovations Inc. for the past five years. During their tenure, they successfully led a team of 120 engineers and implemented a digital transformation initiative that increased operational efficiency by 35%.
With a Ph.D. in Computer Science from Stanford University and 15+ years of experience in technology leadership, [New Executive Name] brings the strategic vision and technical expertise needed to drive our IT infrastructure forward during this period of rapid growth.
[New Executive Name] will report directly to me and oversee all aspects of our technology strategy, including cybersecurity, cloud infrastructure, and application development. All current IT department heads will now report to [New Executive Name].
Please join me in welcoming [New Executive Name] to our team. They can be reached at [email@company.com].
A company-wide welcome reception will be held on September 2 at 3:00 PM in the Main Conference Hall.
Warmly,
[Sender’s name and role]
Chief Executive Officer Company Name Phone: XXX-XXX-XXXX Email: ceo@company.com
Department-Specific Introduction
Subject: New Addition to Our Customer Support Team
Hi Support Team,
Great news! [New Employee Name] is joining our Customer Support team as a Senior Support Specialist starting this Wednesday.
[New Employee Name] has spent the last four years at SupportPro Inc., where they maintained a customer satisfaction rating of 98%. Their experience with our exact CRM platform means they’ll hit the ground running and be able to assist with our current ticket backlog right away.
For the first two weeks, [New Employee Name] will be shadowing different team members to learn our specific processes and customer base. Please be generous with your time and knowledge during this transition period.
[New Employee Name] will be taking over the enterprise client queue starting September 1, which will allow us to better distribute our workload and improve response times.
I’ve assigned [Colleague Name] as their onboarding buddy. The rest of you can expect calendar invites to various integration meetings over the next few days.
Thanks for helping make [New Employee Name] feel welcome!
Cheers,
[Insert sender’s name and designation]
Customer Support Manager Company Name Phone: XXX-XXX-XXXX Email: support.manager@company.com
Remote Team Member Introduction
Subject: Meet Our New Remote Design Lead
Hello Design Team,
I’m thrilled to introduce [New Employee Name], who’s joining us as Senior UI/UX Designer working remotely from Portland, Oregon.
[New Employee Name] has an impressive portfolio that includes work for several Fortune 500 companies and startups in the tech space. Their design philosophy focuses on accessible, user-centered experiences that balance aesthetic appeal with functional simplicity.
Despite the distance, [New Employee Name] will be fully integrated into our team. They’ll be keeping hours from 8:00 AM to 4:00 PM Pacific Time, which overlaps with our core hours. They’ll be participating in all regular team meetings via video conference and will be available on Slack throughout their workday.
I’ve added [New Employee Name] to all relevant project boards and communication channels. Please reach out and introduce yourselves today if possible.
We’ve scheduled a virtual welcome coffee for tomorrow at 10:00 AM Eastern Time. Calendar invites have been sent to everyone.
Let’s make sure [New Employee Name] feels as much a part of our team as anyone sitting in the office!
All the best,
[Your name and position]
Head of Product Design Company Name Phone: XXX-XXX-XXXX Email: design.head@company.com
Cross-Departmental Introduction
Subject: Introducing New Project Manager – Cross-Department Collaboration
Dear Marketing, Sales, and Product Teams,
I’m pleased to introduce [New Employee Name], our new Senior Project Manager who will be coordinating efforts across our departments effective immediately.
[New Employee Name] joins us from Project Excellence Corp., where they managed multi-million dollar initiatives spanning multiple departments and stakeholders. Their expertise in Agile methodology and background in both marketing and product development makes them uniquely qualified to help bridge communication gaps between our teams.
In this new role, [New Employee Name] will be responsible for:
1. Coordinating our quarterly product launches 2. Managing the communication flow between departments 3. Standardizing project documentation and reporting 4. Facilitating cross-functional meetings and decision-making processes
[New Employee Name] will initially spend one week with each department to understand your workflows and pain points. Please expect meeting invitations for introductory sessions next week.
You can reach [New Employee Name] at [email@company.com] or extension 5432. Their office is located on the 4th floor, room 405.
Thank you for providing [New Employee Name] with your full cooperation and support during this transition period.
Regards,
[Sender name and title]
Director of Operations Company Name Phone: XXX-XXX-XXXX Email: operations@company.com
Client-Facing Introduction
Subject: Introducing Your New Account Manager at [Company Name]
Dear [Client Name],
I hope this email finds you well. I’m writing to introduce [New Employee Name], who will be taking over as your dedicated Account Manager at [Company Name], effective October 1.
[Current Account Manager] will be transitioning to a new role within our organization, and we’ve selected [New Employee Name] specifically because their expertise aligns perfectly with your business needs and goals.
[New Employee Name] brings eight years of account management experience in the [industry] sector. Before joining us, they managed relationships with clients similar to your organization at [Previous Company], where they consistently exceeded client retention and growth targets.
[New Employee Name] has been thoroughly briefed on your account history, current projects, and future objectives. They’re excited to meet you and continue building on the strong partnership we’ve established.
We’d like to schedule a transition meeting next week where [Current Account Manager] can formally introduce you to [New Employee Name]. Please let us know your availability on Tuesday or Wednesday between 10:00 AM and 2:00 PM.
[New Employee Name] can be reached directly at: Email: [email@company.com] Phone: XXX-XXX-XXXX Office Hours: Monday-Friday, 9:00 AM – 5:00 PM EST
Thank you for your continued business. We remain committed to providing you with exceptional service during this transition and beyond.
Sincerely,
[Sender’s name and position]
Director of Client Services Company Name Phone: XXX-XXX-XXXX Email: client.services@company.com
Temporary Team Member or Contractor Introduction
Subject: Introducing Our Contract Graphic Designer
Hi Marketing Team,
I’d like to introduce [Contractor Name], who will be working with us as a contract Graphic Designer for the next three months, supporting our Q4 campaign initiatives.
[Contractor Name] specializes in branding and digital campaign assets. Their recent clients include [Notable Client Names], and you might recognize their work from [Notable Project]. They’ll be helping us with our upcoming product launch materials, social media graphics, and website updates.
Although [Contractor Name] will primarily work remotely, they’ll be in the office every Wednesday for our weekly creative meetings. They have access to our design servers and have been added to the relevant Slack channels and project management boards.
[Contractor Name] will report to me but will collaborate directly with many of you on various projects. Please include them in relevant communications regarding visual assets needed for your projects.
You can reach [Contractor Name] at: Email: [contractor@email.com] Slack: @contractorname Available Hours: Monday-Friday, 10:00 AM – 6:00 PM EST
Let’s make [Contractor Name] feel welcome and set them up for success during their time with us!
Thanks,
[Your name and job title]
Creative Director Company Name Phone: XXX-XXX-XXXX Email: creative.director@company.com
Introduction with Skills Highlight
Subject: Welcome [New Employee Name] – Data Science Specialist
Hello Analytics Team,
I’m excited to announce that [New Employee Name] is joining our Data Science team starting next Monday, November 7.
[New Employee Name] comes to us with an impressive skill set that will enhance our analytical capabilities:
• Machine Learning: Advanced expertise in supervised and unsupervised learning algorithms • Programming: Proficient in Python, R, and SQL • Data Visualization: Expert in Tableau and Power BI • Big Data: Experience with Hadoop and Spark ecosystems • Statistics: Strong background in predictive modeling and A/B testing
Their previous work at Data Insights Corp. involved developing prediction models that increased conversion rates by 23% for e-commerce clients. [New Employee Name] also published research on customer segmentation techniques in the Journal of Data Science last year.
[New Employee Name] will initially focus on optimizing our recommendation algorithms and helping build our new customer journey analysis framework.
Their desk will be located in the data science corner next to [Colleague Name]. I encourage you all to stop by and introduce yourselves during their first week.
Looking forward to the valuable contributions [New Employee Name] will bring to our team!
Best,
[Sender name and designation]
Head of Analytics Company Name Phone: XXX-XXX-XXXX Email: analytics.head@company.com
Introduction for Intern or Entry-Level Employee
Subject: Welcoming Our New Marketing Intern
Hello Marketing Department,
Please join me in welcoming [Intern Name], our new Marketing Intern who will be with us for the next six months starting today.
[Intern Name] is currently completing their final year of a Bachelor’s degree in Marketing at [University Name]. They’ve already gained practical experience through their university’s student-run marketing agency, where they helped local businesses develop social media strategies.
During their internship, [Intern Name] will rotate through our different marketing functions:
• Months 1-2: Social Media and Content Creation • Months 3-4: Email Marketing and Analytics • Months 5-6: Campaign Planning and Execution
[Team Member Name] will serve as [Intern Name]’s mentor throughout the internship. Each rotation will also have a dedicated team member providing daily guidance.
This internship is a valuable opportunity for both [Intern Name] and our department. Please share your knowledge generously and involve them in meaningful work that provides genuine learning experiences.
[Intern Name] will be at desk 210 and can be reached at [intern@company.com].
Thank you for helping make this a rewarding experience for our newest team member!
Kind regards,
[Your name and role]
Talent Development Specialist Company Name Phone: XXX-XXX-XXXX Email: talent@company.com
Leadership Role Introduction
Subject: Announcing Our New Head of Sales
Dear All,
I am delighted to announce the appointment of [New Leader Name] as our new Head of Sales, effective immediately.
[New Leader Name] joins us with over 15 years of sales leadership experience, most recently as Regional Sales Director at [Previous Company], where they consistently exceeded targets by an average of 18% year-over-year and built a high-performing team of 35 sales professionals across three countries.
In their new role, [New Leader Name] will be responsible for:
• Developing and executing our global sales strategy • Leading and expanding our sales team • Working closely with Marketing and Product Development to align our go-to-market approach • Directly managing our key account relationships • Reporting to the CEO as part of the executive leadership team
[New Leader Name] has a proven track record of building customer-centric sales organizations and implementing effective sales methodologies. Their approach focuses on understanding customer needs and providing value rather than simply pushing products.
The entire Sales department will now report to [New Leader Name]. They will be conducting one-on-one meetings with each team member over the next two weeks to better understand your roles, challenges, and ideas.
Please welcome [New Leader Name] to our company. Their office is located on the 5th floor, room 512. You can reach them at [email@company.com] or extension 2345.
Regards,
[Sender’s name and position]
Chief Executive Officer Company Name Phone: XXX-XXX-XXXX Email: ceo@company.com
Introduction with Personal Touch
Subject: Meet [New Employee Name] – Our New Customer Success Manager
Hi Team,
I’m happy to introduce [New Employee Name], who starts today as our new Customer Success Manager!
[New Employee Name] brings five years of customer success experience from [Previous Company], where they managed a portfolio of 50+ enterprise clients and achieved a 95% retention rate.
Beyond their professional qualifications, [New Employee Name] is an avid rock climber, a volunteer coding teacher for middle school students, and makes what they claim is “the world’s best chocolate chip cookies” (we’ll need to verify this claim at the next team gathering!).
[New Employee Name] recently relocated to our city from Chicago and is excited to explore local hiking trails and restaurants. If you have recommendations, they’d love to hear them!
For their first few weeks, [New Employee Name] will be shadowing different team members to learn our products and processes inside and out. Please be generous with your time and knowledge.
You can find [New Employee Name] at desk 105 or reach them at [email@company.com].
Let’s all help [New Employee Name] feel at home both in our company and in our city!
Cheers,
[Sender name and job title]
VP of Customer Experience Company Name Phone: XXX-XXX-XXXX Email: customer.experience@company.com
Self-Introduction Email
Subject: Introducing Myself – Your New Project Coordinator
Hello Team,
My name is [Your Name], and I’m thrilled to be joining the Project Management Office as your new Project Coordinator starting today.
I wanted to take a moment to introduce myself and express how excited I am to be working with all of you. I recently completed my Project Management Professional (PMP) certification and spent the last three years at [Previous Company] coordinating marketing campaigns and product launches.
In my previous role, I specialized in documentation systems and stakeholder communication, skills I hope to bring to our collaboration. I’m particularly looking forward to supporting the upcoming Q4 initiatives that [Manager Name] has briefed me on.
A bit about me personally: I’m a podcast enthusiast (currently loving “Project Management Happy Hour” and “Freakonomics”), a casual tennis player, and a proud plant parent to 15 houseplants (and counting!).
I’ll be spending my first few weeks learning about our processes and getting to know each of you and your projects. Please don’t hesitate to stop by my desk (203) or send me a message if you’d like to chat or if there’s anything I should know to hit the ground running.
Looking forward to meeting everyone in person!
Best regards,
[Your name]
Project Coordinator Company Name Phone: XXX-XXX-XXXX Email: your.email@company.com
Introduction with Mentorship Request
Subject: New Team Member Introduction and Mentorship Request
Dear Team,
I’m pleased to introduce [New Employee Name], who joins us today as a Junior Software Developer on the backend team.
[New Employee Name] recently graduated from [University Name] with a degree in Computer Science and completed an internship at [Company Name], where they contributed to their API development team. They have a solid foundation in Java and Python and are eager to expand their skills in our tech stack.
As this is [New Employee Name]’s first full-time development role, I’m looking for volunteers to serve as mentors. The commitment would involve:
• A weekly 30-minute check-in meeting • Availability for questions and troubleshooting (within reasonable limits) • Code review guidance • Sharing of best practices and company coding standards
This mentorship would last for the first three months of [New Employee Name]’s employment. If you’re interested in taking on this valuable role, please let me know by the end of this week.
[New Employee Name] will be joining our daily stand-ups starting tomorrow. They’ve been assigned to the user authentication project to start and will be working closely with [Team Member Name] initially.
You can reach [New Employee Name] at [email@company.com] or find them at desk 315 in the developers’ area.
Thank you for your support in helping [New Employee Name] grow and succeed with us!
Regards,
[Sender’s name and position]
Engineering Manager Company Name Phone: XXX-XXX-XXXX Email: engineering.manager@company.com
Introduction for Returning Employee
Subject: Welcoming Back [Returning Employee Name]
Hello Team,
I have the pleasure of announcing that [Returning Employee Name] is rejoining our Finance Department as Senior Financial Analyst, effective next Monday.
Many of you may remember [Returning Employee Name], who previously worked with us from 2018 to 2021 as a Financial Analyst before pursuing an MBA at [University Name]. During their time away, they also gained valuable experience at [Company Name] focusing on investment analysis.
[Returning Employee Name] returns to us with enhanced skills in financial modeling and strategic planning. In their new role, they’ll be leading our budget forecasting initiatives and supporting the executive team with financial decision-making data.
For those who joined us in the last two years and haven’t had the pleasure of working with [Returning Employee Name], you’ll find them to be a collaborative colleague with deep institutional knowledge and fresh perspectives from their recent experiences.
[Returning Employee Name] will be located in office 412, and you can reach them at [email@company.com] or extension 3654.
Please join me in giving [Returning Employee Name] a warm welcome back to our team!
Best regards,
[Your name and designation]
CFO Company Name Phone: XXX-XXX-XXXX Email: cfo@company.com
Introduction for Multiple New Hires
Subject: Welcoming Our Newest Team Members – June 2025
Dear All,
I’m excited to introduce three new additions to our Customer Support team, all starting next Monday, June 10:
[New Employee 1 Name] joins us as a Senior Support Specialist with seven years of experience in technical support for SaaS products. They previously worked at [Company Name], where they specialized in resolving complex integration issues. [New Employee 1 Name] will focus on our enterprise clients and can be reached at [email1@company.com].
[New Employee 2 Name] comes aboard as a Support Specialist with three years of experience in customer service. Their background includes front-line support at [Company Name], where they maintained a customer satisfaction score of 97%. [New Employee 2 Name] will handle general support tickets and will be available at [email2@company.com].
[New Employee 3 Name] joins as a Support Specialist with a focus on international markets. They’re fluent in English, Spanish, and French, which will enhance our ability to serve our growing global customer base. You can contact [New Employee 3 Name] at [email3@company.com].
All three new team members will undergo our two-week onboarding program before taking on their full responsibilities. During this time, they’ll be shadowing various team members, so please expect calendar invites for training sessions.
We’ll be hosting a welcome lunch on Monday at 12:30 PM in the break room to help everyone get acquainted. Please make an effort to stop by and introduce yourself.
Their addition to our team comes at a perfect time as we prepare for our summer product launch and the anticipated increase in support requests.
Thank you for helping our new colleagues feel welcome and supported!
Warm regards,
[Sender name and title]
Support Team Manager Company Name Phone: XXX-XXX-XXXX Email: support.manager@company.com
Wrap-up: Sample Emails for New Teammates
The introduction of a new team member is an opportunity to set the right tone for their integration and success within your organization. A thoughtful, well-crafted email helps create a positive first impression and builds anticipation for the arrival of your newest colleague.
When writing your introduction email, remember to balance professional information with personal touches that humanize the new hire. Always include clear contact information and next steps to facilitate smooth communication and integration.
By adapting these templates to your specific situation, you can create introduction emails that warmly welcome new team members while clearly communicating their role and value to the organization. The time invested in crafting these messages reflects your commitment to building a cohesive, supportive team culture from day one.