Getting a US visa can be challenging, requiring various documents to support your application. One crucial document is an invitation letter from someone in the US. This letter serves as proof that you have a legitimate reason to visit and that someone is willing to host you during your stay.
A well-crafted invitation letter significantly increases your chances of visa approval. It shows the consular officer reviewing your application that you have ties to the US and a clear purpose for your visit, addressing two primary concerns in the visa application process.
Ready to learn how to write an effective invitation letter that helps secure a US visa? The samples below cover various scenarios and relationships, giving you practical templates to adapt for your specific situation.
Sample Invitation Letters for US Visa
Before diving into the samples, remember that a good invitation letter should include details about both the host and the visitor, specify the purpose and duration of the visit, and express the host’s willingness to provide accommodation or other support during the stay.
1. Family Visit Invitation Letter
Subject: Invitation for Family Visit to the United States
April 14, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
I, [your name and designation], a US citizen/permanent resident (Resident Card No: A-XXXXXXXX), am writing this letter to invite my [relationship] [visitor’s full name as in passport] (Passport No: XXXXXXXXX) residing at [visitor’s complete address] to visit me in the United States for [duration of stay, e.g., two weeks/one month] from [start date] to [end date].
During their stay, my [relationship] will be accommodated at my residence located at [your complete address]. I will bear all expenses related to their visit, including accommodation, food, and transportation within the US. I am employed as a [your occupation] at [company name] with an annual income of $[amount], which is sufficient to support their visit.
The purpose of this visit is purely to spend time with family, as we have not seen each other for [time period]. We plan to [brief description of activities planned during the visit].
Please find attached my [list of supporting documents: copy of US passport/Green Card, proof of residence, employment verification letter, bank statements, etc.] to support this invitation.
If you require any additional information, please contact me at [your phone number] or [your email address].
Sincerely,
[your name and designation] [Your signature] [Your contact information]
2. Business Conference Invitation Letter
Subject: Invitation to Annual Industry Conference in San Francisco
May 14, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
On behalf of [company name], I am pleased to invite [visitor’s full name as in passport] (Passport No: XXXXXXXXX), [visitor’s position] at [visitor’s company name] in [visitor’s country], to attend our Annual Industry Conference taking place in San Francisco, California, from [start date] to [end date], 2025.
[Visitor’s name] has been selected to participate based on their expertise in [relevant field] and their contribution to [specific industry]. The conference will feature keynote speeches, workshops, and networking sessions focused on [conference theme].
Our company will cover the conference registration fee of $[amount]. The attendee will be responsible for their travel expenses, accommodation, and meals. We have arranged special rates at [hotel name] where a reservation has been made in their name.
[Visitor’s name] is expected to return to [home country] immediately after the conference concludes on [end date]. Their presence at this event represents a valuable opportunity for knowledge exchange and professional development.
Please find attached the conference program, registration confirmation, and our company’s business credentials. If you need further clarification or additional information, do not hesitate to contact me.
Best regards,
[your name and designation] [Your signature]
[Company Name] [Company Address] [Your Phone Number] [Your Email Address] [Company Website]
3. Friend Visit Invitation Letter
Subject: Invitation for Friend’s Visit to Chicago
March 20, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
I am writing to confirm that I, [your name and designation], a US citizen (Passport No: XXXXXXXXX), wish to invite my friend [visitor’s full name as in passport] (Passport No: XXXXXXXXX, issued on [date] in [place of issue]), currently residing at [visitor’s complete address], to visit me in Chicago for a period of [duration] from [start date] to [end date], 2025.
I met [visitor’s name] [explain how and when you met, e.g., “during my study abroad program in Madrid in 2022”], and we have maintained our friendship since then. They plan to visit me to explore Chicago and experience American culture. During their stay, [visitor’s name] will be staying at my home located at [your complete address].
While I will provide accommodation at no cost, [visitor’s name] will be covering their own airfare and daily expenses. I understand my responsibilities as a host and will ensure that [visitor’s name] complies with US immigration rules and returns to [home country] before their authorized period of stay expires.
I have attached proof of my US citizenship, residence, and employment to support this invitation. Should you require any further information, please feel free to contact me at [your phone number] or by email at [your email address].
Thank you for considering this invitation request.
Warm regards,
[your name and designation] [Your signature]
[Your Address] [Your Phone Number] [Your Email Address]
4. Medical Treatment Invitation Letter
Subject: Invitation for Medical Treatment at Mayo Clinic
June 5, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
I, [your name and designation], am writing on behalf of [patient’s name] (Passport No: XXXXXXXXX) from [home country] who has been scheduled for specialized medical treatment at [hospital/clinic name] in [US city, state].
[Patient’s name] has been diagnosed with [brief description of medical condition] and has been accepted for treatment by Dr. [doctor’s name], a specialist in [medical specialty]. The treatment is scheduled to begin on [start date] and is expected to last approximately [duration] until [approximate end date].
The patient will be accompanied by [companion’s name] (Passport No: XXXXXXXXX), who is their [relationship] and will provide necessary support during the treatment and recovery period. They will be staying at [accommodation details] which is located near the medical facility.
The total cost of the treatment is estimated at $[amount], which has been fully pre-paid/will be covered by [payment method/insurance details]. I have attached the official appointment confirmation from the hospital, physician’s letter confirming the need for treatment, and proof of financial arrangements.
Both [patient’s name] and [companion’s name] intend to return to [home country] immediately following the completion of treatment and necessary follow-up appointments. They have strong ties to their home country, including [mention ties such as family, employment, property, etc.].
If you require any additional information regarding this medical visit, please contact me or Dr. [doctor’s name]’s office directly at [contact information].
Sincerely,
[your name and designation] [Your signature]
[Hospital/Clinic Name] [Hospital/Clinic Address] [Your Phone Number] [Your Email Address]
5. Academic Visit Invitation Letter
Subject: Invitation for Research Collaboration at University of Michigan
February 10, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
As the [your position] in the Department of [department name] at the University of Michigan, I am pleased to extend an invitation to Professor [visitor’s full name as in passport] (Passport No: XXXXXXXXX) from [visitor’s institution and country] to visit our department for a research collaboration from [start date] to [end date], 2025.
Professor [visitor’s name] is a distinguished scholar in the field of [academic field] and has been invited to collaborate with our research team on [brief description of research project]. During their stay, they will participate in research activities, deliver a guest lecture to our graduate students, and engage in academic discussions with faculty members.
The University of Michigan will provide a visiting scholar stipend of $[amount] to cover local expenses. Additionally, we will arrange campus accommodation at [accommodation details] for the duration of their stay. Our department will also provide office space and access to necessary research facilities.
This visit is part of our ongoing international academic exchange program and aligns with our department’s commitment to fostering global research partnerships. Professor [visitor’s name] is expected to return to their position at [home institution] upon completion of this short-term academic visit.
Enclosed please find the official university invitation, details of the research project, and proof of financial support for this visit. If you need any clarification or additional information, please do not hesitate to contact our department’s administrative office at [phone number] or [email address].
Respectfully,
[your name and designation] [Your signature]
University of Michigan Department of [Department Name] [Campus Address] [Your Phone Number] [Your Email Address]
6. Tourism Invitation Letter
Subject: Invitation for Tourism Visit to New York City
July 25, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
I, [your name and designation], a US citizen (Passport No: XXXXXXXXX), would like to invite my [relationship] [visitor’s full name as in passport] (Passport No: XXXXXXXXX) from [visitor’s country] to visit New York City for tourism purposes from [start date] to [end date], 2025.
[Visitor’s name] plans to explore the cultural and historical attractions of New York City, including the Statue of Liberty, Metropolitan Museum of Art, Central Park, and Broadway shows. They will be staying at my apartment located at [your complete address] for the entire duration of their visit.
While I will provide accommodation, [visitor’s name] will be using their own funds for airfare, daily expenses, and sightseeing activities. They have purchased travel insurance covering their entire stay in the US and have a return ticket booked for [return date].
[Visitor’s name] is employed as a [visitor’s occupation] at [visitor’s company] in [visitor’s city/country] and will resume their duties upon return. They have strong ties to their home country, including [mention ties such as family, property, financial assets, etc.].
I have attached copies of my US passport, proof of residence, and employment verification. If you require any additional information about this invitation or have any questions, please contact me at [your phone number] or [your email address].
Thank you for your consideration of this visa application.
Kind regards,
[your name and designation] [Your signature]
[Your Address] [Your Phone Number] [Your Email Address]
7. Wedding Invitation Letter
Subject: Invitation to Attend Our Wedding in Miami, Florida
September 10, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
We, [your name] and [partner’s name], are delighted to invite [visitor’s full name as in passport] (Passport No: XXXXXXXXX) to attend our wedding ceremony and celebration in Miami, Florida, on [wedding date], 2025.
[Visitor’s name] is my [relationship to you] and an important part of our special day. The wedding will take place at [venue name and address], with festivities beginning at [time] and expected to conclude on [end date].
During their visit from [arrival date] to [departure date], [visitor’s name] will be staying at [accommodation details – either your home or hotel name and address]. We have arranged group accommodation for our international guests at a special rate of $[amount] per night, which will be paid directly by [visitor’s name/you].
We understand the importance of ensuring our guests’ return to their home countries after the event. [Visitor’s name] has [mention ties to home country such as employment, family, property] in [home country] and is scheduled to return on [return flight date] via [airline and flight number if known].
Attached to this letter are our wedding invitation, venue booking confirmation, and my proof of US citizenship/residence status. We would greatly appreciate your favorable consideration of this visa application to allow [visitor’s name] to be part of our celebration.
If you need any additional information, please contact us at [your phone number] or [your email address].
With appreciation,
[your name and designation] [Your signature]
[Partner’s name and designation] [Partner’s signature]
[Your Address] [Your Phone Number] [Your Email Address]
8. Educational Program Invitation Letter
Subject: Invitation to Summer Educational Program at Stanford University
January 15, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
As the Director of International Programs at Stanford University, I am pleased to extend an invitation to [student’s full name as in passport] (Passport No: XXXXXXXXX) from [home country] to participate in our Summer Entrepreneurship Program from June 15 to August 10, 2025.
[Student’s name] has been selected from a competitive pool of international applicants based on their outstanding academic achievements and demonstrated interest in entrepreneurship. This intensive eight-week program includes coursework, workshops, field trips to Silicon Valley companies, and a capstone project.
The program fee of $[amount] covers tuition, on-campus accommodation at [residence hall name], meal plan, course materials, and local transportation for program activities. [Student’s name] has been awarded a partial scholarship of $[amount], reducing their financial obligation to $[remaining amount], which has been paid in full as of [payment date].
Stanford University will provide appropriate supervision and support services for all international participants. [Student’s name] will be housed in our international student dormitory with resident advisors and will have access to campus health services and emergency support.
Upon completion of the program on August 10, 2025, [student’s name] is expected to return to [home institution] to continue their studies in [field of study]. They are enrolled as a full-time student there and have strong ties to their home country.
Enclosed please find the official program acceptance letter, proof of payment, program schedule, and accommodation details. If you require additional information about our summer programs or this specific invitation, please contact our office at [phone number] or [email address].
Respectfully,
[your name and designation] [Your signature]
Stanford University Office of International Programs [Campus Address] [Your Phone Number] [Your Email Address] [Program Website]
9. Cultural Exchange Invitation Letter
Subject: Invitation to Participate in Cultural Exchange Program in Boston
March 5, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
I am writing on behalf of the Boston International Cultural Foundation to formally invite [participant’s full name as in passport] (Passport No: XXXXXXXXX) from [home country] to participate in our annual Cultural Ambassadors Exchange Program from [start date] to [end date], 2025 in Boston, Massachusetts.
[Participant’s name] has been selected to represent [home country]’s cultural heritage through traditional [art form/performance/craft]. During the three-week program, they will engage in cultural demonstrations, participate in community workshops, and collaborate with other international artists to create a culminating performance at the Boston Cultural Center.
Our foundation will provide a stipend of $[amount] to cover local expenses, as well as homestay accommodation with a vetted host family at [address if known or general area]. The participant will be responsible for their international travel costs, but local transportation related to program activities will be arranged by our organization.
The Cultural Ambassadors Exchange Program is a non-employment, temporary cultural activity, and participants are required to return to their home countries upon completion. [Participant’s name] has confirmed their commitment to return to [home country] where they [mention ties such as employment, studies, cultural organization affiliation].
Enclosed are the official program invitation with details of activities, homestay information, and proof of our organization’s status as a registered cultural non-profit. If you require any further information about our program or this invitation, please contact our office at [phone number] or [email address].
Thank you for your consideration of this cultural exchange visa application.
Sincerely,
[your name and designation] [Your signature]
Boston International Cultural Foundation [Organization Address] [Your Phone Number] [Your Email Address] [Organization Website]
10. Job Interview Invitation Letter
Subject: Invitation for On-Site Job Interview at Amazon Headquarters
August 3, 2025
US Embassy/Consulate [Embassy/Consulate Address]
Dear Consular Officer,
On behalf of Amazon, I am writing to invite [candidate’s full name as in passport] (Passport No: XXXXXXXXX) for an in-person job interview at our Seattle headquarters for the position of [job title]. After several successful remote interviews, we would like to meet [candidate’s name] in person for the final round of our selection process.
The interview is scheduled to take place on [specific date] from 9:00 AM to 5:00 PM at our corporate headquarters located at [exact address]. We have arranged for [candidate’s name] to be in the United States from [arrival date] to [departure date], allowing time for travel and preparation.
Amazon will cover the following expenses related to this interview visit:
*- Round-trip airfare from [origin city] to Seattle
- Three nights’ accommodation at [hotel name and address]
- Ground transportation between the airport, hotel, and our office
- Meals during the interview day*
[Candidate’s name] is currently employed as a [current position] at [current employer] in [home country] and will return to this position following the interview. Should our company decide to offer employment, [candidate’s name] would return to their home country and apply for the appropriate work visa through our standard international hiring process.
Attached please find the official interview invitation on company letterhead, hotel reservation confirmation, flight itinerary, and a letter from our HR department verifying the purpose of this visit.
If you require any additional information regarding this interview invitation, please contact our recruiting team at [phone number] or [email address].
Best regards,
[your name and designation] [Your signature]
Amazon Human Resources Department [Corporate Address] [Your Phone Number] [Your Email Address]
Wrap-up: Effective Invitation Letters for Visa Applications
The samples provided above demonstrate how to craft effective invitation letters for various purposes. Each letter contains essential elements that consular officers look for when reviewing visa applications.
When adapting these templates for your situation, focus on clarity and specificity. Include accurate details about the visitor, the purpose of the visit, duration of stay, and financial arrangements. Always attach supporting documents that validate the claims made in your letter.
A thoughtful, detailed invitation letter significantly strengthens a visa application by demonstrating legitimate travel purposes and strong ties between the host and the visitor. Take time to personalize your letter while maintaining a professional tone and format.
By following these examples and adapting them to your specific circumstances, you can create an invitation letter that effectively supports your loved one’s or colleague’s US visa application, bringing them one step closer to their American journey.