Most of us have been on both sides of training reminders. As managers or HR professionals, we need our teams to complete required training. As employees, we receive these reminders while juggling other priorities. Writing effective reminder emails requires balancing urgency with understanding.
A well-crafted training reminder email can motivate completion without adding stress. The right tone, clear information, and appropriate follow-up can make all the difference between prompt action and continued procrastination.
Ready to improve your training completion rates? These 15 sample emails will give you templates to adapt for your organization’s needs.
Sample Email Reminders to Complete Training
These sample emails cover various scenarios and tones to help you find the right approach for your training needs.
1. First Gentle Reminder
Subject: Your Training “Security Essentials” Needs Completion
Dear [Team Member],
I hope this email finds you well. This is a friendly reminder that our company-wide “Security Essentials” training is due for completion by Friday, June 15th.
Our records show you’ve started the training but haven’t yet finished all modules. The training takes approximately 45 minutes to complete and is crucial for maintaining our security protocols.
You can access the training through our learning portal at [training link]. If you encounter any technical issues, please contact our IT support team at support@company.com.
Thank you for prioritizing this important requirement.
Best regards,
[Your name and position]
Training Department
Company Name
Phone: (555) 123-4567
Email: training@company.com
2. Deadline Approaching Reminder
Subject: REMINDER: Compliance Training Due in 48 Hours
Hello [Team Member Name],
This is an important reminder that your mandatory Compliance Training must be completed within the next 48 hours. The deadline is Wednesday, May 20th at 5:00 PM.
Current completion status: 3 of 5 modules completed
Completing this training is not just a company requirement but also ensures we maintain our industry certification. Failure to complete the training by the deadline may result in temporary system access restrictions.
The remaining modules should take approximately 30 minutes to finish. Please set aside time today or tomorrow to complete this requirement.
Access the training here: [Link to training portal]
Thank you for your prompt attention to this matter.
Regards,
[Your name and title]
Corporate Compliance Office
Direct: (555) 987-6543
3. Positive Reinforcement Reminder
Subject: You’re Almost There! Complete Your Leadership Training
Hi [First Name],
Great job on completing 75% of your Leadership Development Program! You’ve made excellent progress, and I wanted to send a quick note of encouragement to finish the final modules.
The feedback from participants who have completed the program has been outstanding, with many reporting immediate benefits in their day-to-day management approach. I’m excited for you to experience these benefits as well!
The remaining content includes:
- Difficult Conversations Module (20 min)
- Team Motivation Strategies (15 min)
- Final Assessment (10 min)
You can pick up right where you left off: [Training Link]
The deadline is next Monday, but why wait? Finishing early gives you more time to apply these new skills before our team workshop on the 25th.
Keep up the great work!
Cheers,
[Your name and position]
Professional Development Team
Extension: 4578
4. Benefits-Focused Reminder
Subject: How the Safety Training Will Help You (Due This Week)
Dear [Team Member],
Did you know that employees who complete our Workplace Safety Training report 43% more confidence in handling emergency situations? This is just one reason why this training is valuable for your professional development and personal safety.
Our records indicate you still need to complete this required training, which is due this Friday, July 7th. The training takes about 1 hour and can be completed in multiple sessions if needed.
By completing this training, you will:
- Learn practical skills that apply both at work and home
- Help our facility maintain its safety certification
- Qualify for our annual safety recognition program
- Contribute to our company-wide goal of zero incidents this quarter
Access the training here: [Training Portal Link]
If you’ve already started, you can resume from where you left off. Questions? Feel free to reach out to me directly.
Thank you for helping make our workplace safer for everyone,
[Your name and role]
Safety Committee Chair
Office: Building C, Room 203
Phone: (555) 111-2222
5. New Employee Training Reminder
Subject: Welcome Aboard: Your Onboarding Training Path
Hello [New Team Member],
A warm welcome to the team! As you settle into your role, I wanted to remind you about the onboarding training modules that will help you get up to speed quickly.
Based on your start date of May 1st, your initial training modules should be completed by May 15th. These foundational courses will give you important context about our company, processes, and systems.
Your personalized training path includes:
- Company History & Values (15 min)
- Department Overview (20 min)
- Basic System Access & Security (30 min)
- HR Policies Review (25 min)
All courses are available in our learning management system, which you can access with your company credentials: [LMS Link]
I’ll be checking in with you next week to see how things are going and answer any questions you might have about the training or your role.
We’re all excited to have you on board and look forward to working with you!
All the best,
[Your name and position]
Human Resources Department
Location: 5th Floor, North Wing
Email: hr@company.com
6. Regulatory Compliance Training Reminder
Subject: URGENT: Mandatory Compliance Training Deadline This Friday
Dear [Employee Name],
This email serves as an official reminder that all staff must complete the annual Data Protection and Privacy Compliance Training by Friday, August 18th. Our records indicate you have not yet started this required training.
This training is mandated by recent regulatory changes, and our company must demonstrate 100% completion during our upcoming audit. Non-completion by the deadline may result in documented compliance violations.
The training consists of:
- Video modules (35 minutes)
- Policy acknowledgment forms
- Final assessment quiz (10 minutes, 80% passing score required)
Please allocate approximately 1 hour to complete this important requirement. The system will allow you to save your progress if you need to complete it in multiple sessions.
Access the training immediately: [Secure Training Link]
Should you have questions or require assistance, please contact the Compliance Office.
Thank you for your immediate attention to this critical matter.
Sincerely,
[Your name and designation]
Legal & Compliance Department
Tel: (555) 234-5678 ext. 901
7. Friendly Follow-up After System Notification
Subject: Quick Check-in About Your Product Training
Hey [First Name],
I noticed our system sent you an automated reminder about the new Product Features Training yesterday. I wanted to personally check in to see if you need any help getting it done.
This training is different from our usual modules – it’s actually pretty interesting and includes hands-on simulations of the new features you’ll be demonstrating to clients next month. Most team members have completed it in about 35 minutes and have given positive feedback about the interactive elements.
The deadline is still two weeks away (June 30th), but I wanted to make sure it’s on your radar. Would it help if I blocked off some time in your calendar for this, or do you have any questions I can answer?
You can access it here when you’re ready: [Training Link]
Thanks,
[Your name and position]
Product Education Team
Mobile: (555) 999-8888
8. Final Warning for Required Training
Subject: FINAL NOTICE: Critical Training Completion Required by End of Day
Dear [Employee Name],
Despite previous reminders, our records show you have not completed the mandatory Cybersecurity Awareness Training that was due last week. This email serves as a final notice that completion is required by 5:00 PM today.
This training is classified as critical to operations as it addresses recent security vulnerabilities that have affected similar organizations. Per company policy, continued access to our systems requires timely completion of security training.
The training takes approximately 25 minutes to complete. Please prioritize this immediately:
[Direct Link to Training Module]
If there are extenuating circumstances preventing you from completing this requirement, please contact me directly before 3:00 PM today to discuss alternatives.
Thank you for your immediate attention to this matter.
Regards,
[Your name and role]
Information Security Office
Direct Line: (555) 333-4444
9. Group Performance Reminder
Subject: Department Training Update – Action Required for Some Team Members
Hello Team,
I wanted to share a quick update on our department’s progress with the quarterly Customer Service Excellence training. As of today:
- 73% of our team has completed the training – great job to those who have finished!
- 18% are partially through the modules
- 9% haven’t started yet
Our department goal is 100% completion by Friday, September 22nd. We’re currently tracking behind similar departments, and I know we can improve our numbers.
If you’re among those who haven’t completed the training, please allocate time this week to make progress. The training takes about 50 minutes total and can be split into shorter sessions.
Access the training portal here: [Link]
For those who have completed it, thank you for your promptness! If anyone is having technical difficulties or needs accommodations, please let me know right away.
Let’s aim for 100% by the deadline and show what our department can do!
Best,
[Your name and position]
Department Manager
Office: 302B
Phone: (555) 777-1234
10. Personal Appeal from Leadership
Subject: A Personal Note About Our Ethics Training Program
Dear [Team Member],
As the head of our department, I’m personally reaching out about the Ethics and Business Conduct training that’s currently underway. Our records show you haven’t yet completed this important program.
While I understand we all have many competing priorities, this particular training reflects values that are fundamental to how we operate as an organization. I’ve completed it myself and found the scenarios both relevant and thought-provoking.
The deadline is next Wednesday, October 11th. The training takes approximately 40 minutes and includes some excellent discussion points that I’d like our whole team to be familiar with before our strategic planning meeting later this month.
Would you please make time to complete this in the next few days? You can access it here: [Training Link]
I appreciate your commitment to upholding our shared values and standards.
Thank you,
[Your name and executive title]
Department Head
Executive Suite, Room E12
Direct: (555) 888-7777
11. Post-Extension Reminder
Subject: Training Deadline Extension Ending Soon
Dear [Employee Name],
Following your request, we extended your deadline for the Project Management Foundations training. This extended deadline expires this Thursday, November 16th.
Based on your account activity, it appears you haven’t yet logged back in to complete the remaining sections. The system indicates you have approximately 35 minutes of content left to review.
Since this training is a prerequisite for the Advanced Project Techniques workshop next month, it’s important to complete it before registration for that event opens next week.
Your extended access link: [Personalized Training Link]
If you’re experiencing any difficulties with the content or platform, our learning support team is available to assist you during business hours at learning@company.com.
Please confirm when you’ve completed the training or if you need further assistance.
Thank you,
[Your name and position]
Professional Development Coordinator
Building B, Floor 3
Tel: (555) 222-3333
12. Team Competition Reminder
Subject: Training Challenge Update: Your Team Needs You!
Hi [First Name],
How’s the cross-departmental training challenge going? Team Blue is currently in second place with 87% completion, just behind Team Red at 91%!
Our records show you still have the Safety Protocols module pending. As one of the few team members with outstanding training, your completion could put us in the lead for the company lunch reward!
The training takes just 30 minutes, and the deadline is this Thursday at noon. Many of your teammates have mentioned that the interactive scenarios make this module quite engaging compared to previous years’ versions.
Ready to help Team Blue take the lead? Access the module here: [Link to Training]
Let’s show the other departments what we’re made of!
Go Team Blue!
[Your name and role]
Team Blue Captain
Internal extension: 5555
13. Supportive Reminder for Technical Training
Subject: Need Help With Your Technical Certification Training?
Hello [Name],
I noticed you started the Advanced Data Analysis certification training three weeks ago but haven’t logged progress recently. As this is one of our more technical courses, I wanted to check if you’re facing any challenges that I might help with.
Several team members have mentioned that the statistical analysis section (Module 3) is particularly challenging. Would it help to connect you with a colleague who recently completed this certification? We also have additional resources available, including practice exercises and one-on-one coaching.
The certification deadline is December 10th, giving you about three more weeks to complete the materials and practice exam. The actual exam will need to be scheduled separately, and slots fill up quickly.
Your current progress: 2/7 modules completed
Training access: [Portal Link]
Please let me know how I can support you in completing this valuable professional development opportunity.
Kind regards,
[Your name and position]
Learning & Development Specialist
Location: Virtual Office
Email: l.and.d@company.com
Phone: (555) 444-3210
14. Re-Enrollment Notification
Subject: Action Required: Your Training Access Has Been Reset
Dear [Employee Name],
This email is to inform you that your access to the mandatory Health and Safety refresher course has been reset due to inactivity. Your previous partial progress (approximately 15%) could not be saved after the 30-day inactivity period.
All employees must complete this annual refresher by January 15th to maintain compliance with workplace safety regulations. The training takes approximately 50 minutes to complete.
Your account has been automatically re-enrolled, and you can access the training with fresh start status here: [New Access Link]
We understand that schedules get busy, but ask that you prioritize completion of this important safety requirement within the next 10 business days. Should you need accommodations or have questions about the content, please contact the Safety Committee representative for your department.
Thank you for your attention to this matter.
Sincerely,
[Your name and designation]
Workplace Safety Coordinator
Office: West Wing, Room 110
Contact: (555) 123-7890
15. Executive-Level Training Reminder
Subject: Leadership Council: Strategic Planning Training Completion
Dear [Executive Name],
As we approach our annual Leadership Council meeting, I’m following up about the Strategic Planning Frameworks training module that was assigned to all executive team members last month.
As of today, 7 of 9 council members have completed this preparatory training. As one of the two remaining executives with this outstanding item, I wanted to personally ensure you have what you need to complete it before our pre-council briefing next week.
This 60-minute training provides the foundational methodology we’ll be using during our three-day planning retreat. Having all council members aligned on terminology and processes beforehand will significantly enhance our productivity during the limited time we have together.
Your dedicated link: [Secure Executive Training Portal]
Would you prefer to schedule a concierge training session instead? I’d be happy to arrange for one of our strategy consultants to walk you through the material in a one-on-one session, either virtually or in person.
Please advise your preference by end of day tomorrow.
Thank you for your leadership,
[Your name and C-suite position]
Executive Operations
Direct: (555) 111-0000
Wrap-up: Effective Training Reminders
Creating effective training reminder emails requires a thoughtful approach. The most successful reminders clearly state what training needs to be completed, provide specific deadlines, explain why the training matters, and make the next steps easy to follow.
Consider your audience when selecting your tone and approach. Some teams respond better to competition and gamification, while others appreciate straightforward information or personal appeals from leadership. You can also customize these templates based on the training frequency, importance, and your organizational culture.
Remember that the goal is not just to get the training completed, but to help your team members understand and retain the valuable information being presented. A well-crafted reminder email is your first step toward successful training outcomes and a more knowledgeable, compliant organization.