Finding the right words to confirm an interview schedule can make all the difference in how your candidacy is perceived. Whether you’re a job seeker responding to an invitation or a hiring manager setting up the details, these email templates will help you communicate professionally and effectively. A well-crafted confirmation email demonstrates your attention to detail and organizational skills—qualities that employers value highly.
The following templates cover various scenarios you might encounter during the interview process. Each one can be customized to fit your specific situation and personal style.
Emails to Confirm Interview Schedule
1. Basic Interview Confirmation Response
Subject: Interview Confirmation – [Position Title] – [Your Name]
Dear Mr./Ms. [Interviewer’s Last Name],
Thank you for the invitation to interview for the [Position Title] role at [Company Name]. I am writing to confirm that I will attend the interview scheduled for [Date] at [Time] at [Location/Platform].
I look forward to discussing my qualifications and learning more about this opportunity with you and your team.
Please let me know if you need any additional information from me before our meeting.
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
2. Confirming a Virtual Interview
Subject: Confirmation of Virtual Interview – [Position Title] – [Your Name]
Hello Ms./Mr. [Interviewer’s Last Name],
Thank you for inviting me to interview for the [Position Title] position. I am confirming my attendance for the virtual interview scheduled on [Date] at [Time] via [Platform].
I have tested my equipment and connection to ensure everything runs smoothly. My username on [Platform] is [Your Username] in case you need it for the meeting invitation.
I appreciate this opportunity and am excited to discuss how my experience aligns with your team’s needs.
Thank you again for your consideration.
Sincerely,
[Your name and designation]
[Your phone number]
[Your email address]
3. Requesting Additional Information Before Confirming
Subject: RE: Interview Invitation – [Position Title] – Additional Information Request
Dear [Recruiter’s Name],
Thank you for inviting me to interview for the [Position Title] position at [Company Name]. Before confirming, I would like to clarify a few details about the interview:
1. Could you please provide the estimated duration of the interview? 2. Will I be meeting with an individual interviewer or a panel? 3. Is there any specific preparation or documentation I should bring?
Once I have this information, I will promptly confirm my attendance for the suggested date and time ([Date] at [Time]).
I appreciate your assistance and look forward to your response.
Kind regards,
[Your name and designation]
[Your phone number]
[Your email address]
4. Confirming an Interview with Expression of Enthusiasm
Subject: Interview Confirmation – [Position Title] – [Your Name]
Dear [Hiring Manager’s Name],
I am writing to confirm my interview for the [Position Title] position scheduled for [Date] at [Time] at [Location/Platform].
I’m particularly excited about this opportunity as [Company Name]’s focus on [specific company value, project, or achievement] strongly aligns with my professional interests and experience in [relevant skill or background].
Thank you for considering my application. I look forward to our conversation and the chance to learn more about your team’s current challenges and goals.
Warm regards,
[Your name and designation]
[Your phone number]
[Your email address]
5. Confirming a Rescheduled Interview
Subject: Confirmation of Rescheduled Interview – [Position Title] – [Your Name]
Dear [Recruiter’s/Hiring Manager’s Name],
Thank you for accommodating my request to reschedule the interview for the [Position Title] position. I am writing to confirm that I will attend the interview on the new date and time: [Date] at [Time] at [Location/Platform].
I appreciate your flexibility and apologize for any inconvenience caused by the change.
I am looking forward to meeting with you and discussing how my skills and experience could benefit [Company Name].
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
6. Confirming a Second/Follow-up Interview
Subject: Confirmation of Second Interview – [Position Title] – [Your Name]
Dear [Interviewer’s Name],
Thank you for inviting me to a second interview for the [Position Title] position. I am pleased to confirm my attendance on [Date] at [Time] at [Location/Platform].
Our first discussion gave me valuable insights into the role and strengthened my interest in joining [Company Name]. I am eager to further explore how my experience in [relevant skill or achievement] can contribute to your team’s success.
Thank you again for this opportunity. I look forward to our continued conversation.
Sincerely,
[Your name and designation]
[Your phone number]
[Your email address]
7. Confirming an Interview with Request for Parking Information
Subject: Interview Confirmation and Parking Inquiry – [Position Title] – [Your Name]
Dear [Contact Name],
I am writing to confirm my interview for the [Position Title] role scheduled for [Date] at [Time] at your office located at [Company Address].
As I will be driving to your location, could you please provide information about parking options near your office? Any guidance on visitor parking or nearby public parking facilities would be greatly appreciated.
Thank you for your assistance. I am looking forward to meeting with you and your team.
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
8. Confirming an Interview When You Have Multiple Interviews Scheduled
Subject: Confirmation of Interview Schedule – [Position Title] – [Your Name]
Dear [Recruiter’s Name],
Thank you for arranging the interviews for the [Position Title] position at [Company Name]. I am writing to confirm the following schedule for [Date]:
9:00 AM – 10:00 AM: Technical assessment with [Name], [Title] 10:15 AM – 11:00 AM: Interview with [Name], [Title] 11:15 AM – 12:00 PM: Team meeting with [Department] staff
I have noted all details and will arrive 15 minutes before the first appointment. I have also prepared the requested [documents/portfolio] to share during the interviews.
Thank you again for organizing this comprehensive interview process. I look forward to meeting everyone on the team.
Kind regards,
[Your name and designation]
[Your phone number]
[Your email address]
9. Confirming an Interview with Accommodation Request
Subject: Interview Confirmation and Accommodation Request – [Your Name]
Dear [Hiring Manager’s Name],
Thank you for inviting me to interview for the [Position Title] position. I am confirming my attendance on [Date] at [Time] at [Location].
I would like to request a reasonable accommodation for the interview due to [brief mention of disability/condition]. Specifically, I would benefit from [specific accommodation, e.g., “a quiet room with minimal distractions,” “an accessible entrance and meeting room,” etc.].
I appreciate your understanding and look forward to meeting with you to discuss my qualifications for the position.
Sincerely,
[Your name and designation]
[Your phone number]
[Your email address]
10. Confirming an Interview as a Hiring Manager
Subject: Confirmation of Your Interview for [Position Title]
Dear [Candidate’s Name],
Thank you for your interest in the [Position Title] position at [Company Name]. I am writing to confirm your interview scheduled for:
Date: [Date] Time: [Time] Location: [Complete address or virtual platform details] Expected Duration: [Duration]
You will be meeting with: – [Interviewer 1 Name], [Title] – [Interviewer 2 Name], [Title]
Please bring [specific documents] and be prepared to discuss [specific topics relevant to the role].
If you need any accommodation or have questions before the interview, please don’t hesitate to contact me at [phone number] or reply to this email.
We look forward to meeting you and learning more about your experience.
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
11. Confirming an Interview with Time Zone Clarification
Subject: Interview Confirmation – [Position Title] – Time Zone Clarification
Dear [Contact Name],
I am writing to confirm my interview for the [Position Title] position scheduled for [Date] at [Time] [Time Zone, e.g., EST, PST].
Just to ensure we’re on the same page regarding timing, that would be [alternative time] in my local time zone ([Your Time Zone]). Please let me know if my understanding is correct.
I will be available via [Platform/Phone] as discussed, and I have made note of the contact details you provided.
Thank you for this opportunity. I look forward to our conversation.
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
12. Confirming a Group/Panel Interview
Subject: Confirmation – Panel Interview for [Position Title]
Dear [Coordinator’s Name],
Thank you for the invitation to participate in a panel interview for the [Position Title] position. I am writing to confirm my attendance on [Date] at [Time] at [Location/Platform].
I understand I will be meeting with multiple team members during this interview. If possible, could you share the names and roles of the panelists so I can prepare accordingly?
I am excited about this opportunity to demonstrate how my skills and experience align with the needs of various stakeholders at [Company Name].
Thank you for your assistance in coordinating this interview.
Sincerely,
[Your name and designation]
[Your phone number]
[Your email address]
13. Confirming an Interview After a Delay in Response
Subject: Late Confirmation – Interview for [Position Title]
Dear [Recruiter’s/Hiring Manager’s Name],
Please accept my apology for the delayed response to your interview invitation for the [Position Title] role. Due to [brief explanation if appropriate], I was unable to reply sooner.
I am writing now to confirm that I will attend the interview scheduled for [Date] at [Time] at [Location/Platform].
Thank you for your patience and for this opportunity. I am looking forward to meeting with you and discussing the position in detail.
Kind regards,
[Your name and designation]
[Your phone number]
[Your email address]
14. Confirming an Interview with Request for Agenda
Subject: Interview Confirmation and Agenda Request – [Position Title]
Dear [Interviewer’s Name],
I am confirming my attendance for the interview for the [Position Title] position scheduled on [Date] at [Time] at [Location/Platform].
To help me prepare thoroughly, would it be possible to share an agenda or outline of the interview format? Understanding whether there will be technical assessments, case studies, or specific topics you plan to focus on would be very helpful.
I am excited about this opportunity and want to ensure I can provide you with the most relevant information about my background and skills.
Thank you for your consideration.
Best regards,
[Your name and designation]
[Your phone number]
[Your email address]
15. Confirming an International Interview with Visa Information
Subject: Interview Confirmation and Visa Status – [Position Title]
Dear [Hiring Manager’s Name],
I am writing to confirm my interview for the [Position Title] position at [Company Name] scheduled for [Date] at [Time] at [Location].
As we discussed, I am an international candidate currently based in [Your Country]. I wanted to confirm that I have a valid [Visa Type] visa that allows me to [work/interview] in [Company’s Country] until [Expiration Date].
If there is any additional documentation regarding my work authorization that would be helpful to bring to the interview, please let me know.
Thank you for considering my application. I look forward to meeting you and learning more about this opportunity.
Sincerely,
[Your name and designation]
[Your phone number]
[Your email address]
Wrap-up: Email Templates for Interview Confirmation
These 15 email templates provide a solid foundation for confirming various types of interview situations. The key to an effective confirmation email is clarity, professionalism, and attention to detail. Always double-check all information, including dates, times, and locations, before sending your response.
Customize these templates to match your personality and the specific circumstances of your interview. A thoughtful confirmation email can set a positive tone for the interview itself and demonstrate your communication skills to potential employers.
Remember that your confirmation email is another opportunity to make a good impression. Keep it concise, professional, and free of errors. With these templates as a starting point, you’ll be well-equipped to handle any interview confirmation scenario that comes your way.