Starting a new job brings excitement and anticipation. The first-day confirmation email serves as an important bridge between accepting an offer and actually stepping into your new workplace. This communication sets the tone for your professional relationship and helps ensure both you and your employer are aligned on expectations.
Many job seekers struggle with finding the right words to confirm their first day. A well-crafted email shows professionalism and attention to detail while also expressing enthusiasm for the opportunity ahead. The right message can help you start on a positive note and demonstrate your communication skills from day one.
Ready to make a great impression before you even walk through the door? These 15 sample emails will guide you through various scenarios and styles to help you craft the perfect first-day confirmation.
Sample Emails Confirming First Day of Work
These email templates cover a range of industries, positions, and situations. Feel free to customize them to fit your specific circumstances while maintaining the professional tone appropriate for your new workplace.
1. Standard Professional Confirmation
Subject: First Day Confirmation – [Your Name]
Dear Mr. Thompson,
Thank you for the information regarding my first day at Horizon Solutions. I am writing to confirm that I will be arriving at your downtown office located at 555 Business Avenue on Monday, May 25, 2025, at 8:30 AM as requested.
I have completed all the pre-employment paperwork that was sent to my email and will bring the original copies of my identification documents as specified.
I am looking forward to joining the marketing team and contributing to Horizon Solutions’ innovative projects. Please let me know if there is anything else I should prepare before my first day.
Thank you again for this opportunity.
Best regards,
[Your name and designation]
Phone: (555) 123-4567 Email: yourname@email.com
2. Enthusiastic Entry-Level Confirmation
Subject: Excited to Start – First Day Confirmation
Hi Sarah,
I hope this email finds you well! I’m writing to confirm my first day at GreenTech Innovations on Tuesday, June 2, 2025. As discussed during our call yesterday, I’ll arrive at the reception desk of the West Building at 9:00 AM.
I’m absolutely thrilled to join the customer support team and can’t wait to meet everyone in person! I’ve already reviewed the company handbook you shared and completed the online orientation modules.
Is there anything specific I should wear? I understand the dress code is business casual, but wanted to double-check if there are any particular guidelines for new employees.
Thank you so much for all your help during this process. I’m counting down the days to Tuesday!
Warmly,
[Insert sender’s name and role]
Cell: 555-789-1234 Email: sender@email.com LinkedIn: linkedin.com/in/sendername
3. Executive Level Confirmation
Subject: Confirmation of Start Date – VP Operations Role
Dear Ms. Richardson,
I am writing to formally confirm my commencement date as Vice President of Operations at Pinnacle Industries on Monday, July 7, 2025, at 8:00 AM at your headquarters located at 777 Corporate Drive.
As discussed with you and the HR Director, I have scheduled meetings with my direct reports for the afternoon of my first day. I have also reviewed the strategic briefing documents provided and am prepared to discuss my initial observations during our onboarding meeting.
I have completed the executive onboarding portal tasks and submitted all required documentation to the HR department. Additionally, I have coordinated with my predecessor for a comprehensive handover of ongoing projects.
I appreciate the trust placed in me by you and the board. I am committed to ensuring a smooth transition into this critical role and driving operational excellence from day one.
Sincerely,
[Sender’s name and designation]
Direct Line: (555) 987-6543 Executive Assistant: Jane Smith (555) 987-6544 Email: executive@email.com
4. Remote Position Confirmation
Subject: Confirming Virtual Start Date – Content Writer Position
Hello Alex,
I’m writing to confirm my start date as a Content Writer with Digital Nomads Inc. on Thursday, August 14, 2025. As we discussed, I will be joining the 10:00 AM (EST) virtual onboarding session via the Zoom link provided in your previous email.
I have tested my equipment and internet connection as suggested and everything is working properly. I have also installed all the required software, including Slack, Asana, and Google Workspace, and set up my company email account.
I’ve completed the W-4 form and direct deposit authorization through the online portal. Is there anything else I need to prepare before Thursday?
I’m excited to join the content team and start contributing to your publications. Thank you for making the remote onboarding process so clear and straightforward.
Best,
[Your name and title]
Phone: 555-321-9876 Email: writer@email.com Time Zone: Eastern Standard Time
5. Confirmation After Schedule Change
Subject: Confirming Updated Start Date
Dear Mr. Jenkins,
Thank you for accommodating the change in my start date at Global Financial Partners. I am writing to confirm that I will now be joining your team on Monday, September 8, 2025, at 9:30 AM at your midtown office.
I sincerely appreciate your flexibility regarding this matter. The additional time has allowed me to properly complete my responsibilities with my current employer and ensure a smooth transition for all parties involved.
I have already received the updated onboarding package from HR and have completed all necessary forms. I will bring my identification documents as requested for verification on my first day.
Please know that I remain very enthusiastic about joining Global Financial Partners and am looking forward to meeting the team next month.
Thank you again for your understanding.
Kind regards,
[Sender’s name and position]
Mobile: (555) 234-5678 Email: finance@email.com
6. Confirmation with Practical Questions
Subject: First Day Confirmation and Logistics Query
Dear Taylor,
I am confirming my start date as Marketing Coordinator at Creative Solutions on Wednesday, October 15, 2025, at 8:45 AM.
As I prepare for my first day, I have a few practical questions:
1. Is visitor parking available, or would you recommend using public transportation? 2. Will lunch be provided during the orientation, or should I bring my own? 3. The employee handbook mentions a photo ID will be created on the first day. Should I prepare a professional photo in advance, or will this be taken on-site?
I have completed all the required new hire paperwork and submitted it through the portal. I’m looking forward to joining the marketing department and contributing to the upcoming product launch campaign.
Thank you for your assistance.
Sincerely,
[Your name and role]
Phone: 555-876-5432 Email: marketing@email.com
7. Confirmation for Internship Position
Subject: Internship Start Date Confirmation
Hello Dr. Martinez,
I am writing to confirm my start date for the Summer Research Internship at Pacific Northwest Laboratories on Monday, June 16, 2025, at 9:00 AM.
I want to express my gratitude once again for selecting me for this opportunity. As suggested in your previous email, I have read the introductory materials on quantum computing theory and completed the online safety training modules. I have printed my completion certificates and will bring them with me on the first day.
I understand that the dress code for the laboratory is business casual with closed-toe shoes. I will also bring a notebook and scientific calculator as recommended.
This internship aligns perfectly with my academic goals, and I am eager to learn from you and the research team. If there are any additional preparations I should make before my first day, please let me know.
Thank you for this valuable opportunity.
Respectfully,
[Your name and university affiliation]
Cell: (555) 111-2222 Academic Email: student@university.edu Personal Email: personal@email.com
8. Confirmation with Special Accommodation Request
Subject: First Day Confirmation and Accommodation Request
Dear Ms. Wilson,
I am writing to confirm my start date as Senior Accountant at Johnson & Associates on Monday, November 3, 2025. I will arrive at your downtown office at 8:30 AM as requested.
As I briefly mentioned during my final interview, I have a medical condition that requires me to take medication with food at specific times during the day. I was wondering if it would be possible to have a brief 10-minute break around 11:00 AM and 3:00 PM. This would help me maintain my health while fully engaging with the orientation and training activities planned for my first week.
I want to assure you that this will not affect my productivity or commitment to my role. I am very excited to join your accounting team and contribute to your firm’s excellent reputation for client service.
I have completed all the onboarding documentation sent by HR and will bring my identification papers as requested.
Thank you for your understanding and support.
Kind regards,
[Sender’s name and qualification]
Phone: (555) 333-4444 Email: accountant@email.com Professional License #: CPA12345
9. Confirmation for Contract Position
Subject: Confirming Project Start Date – Web Developer Contract
Hello Jamie,
I am writing to confirm that I will begin the six-month web development contract with TechSolutions Inc. on Tuesday, December 2, 2025, at 10:00 AM via our scheduled Zoom kickoff meeting.
I have signed and returned the contract documents to your legal department and have received confirmation of receipt. I have also reviewed the project brief and technical specifications provided last week.
As requested, I have set up access to your company’s GitHub repository and project management system. My developer account is fully configured and ready to go.
For our kickoff meeting, I have prepared some initial questions about the project architecture and timeline milestones that I believe will help us get off to a productive start.
I am looking forward to collaborating with your team on this website redesign project and delivering high-quality results that meet your business objectives.
Best regards,
[Your name and professional title]
Phone: 555-444-3333 Email: developer@email.com Portfolio: devportfolio.com
10. Brief and Direct Confirmation
Subject: Start Date Confirmation
Hi Robin,
This is a quick note to confirm I’ll be starting at DataTech Systems on Monday, August 4, 2025, at 9:00 AM.
I’ve completed all the paperwork sent over by HR and will bring my ID and Social Security card as requested.
Looking forward to joining the team!
Thanks,
[Your name and title]
Phone: 555-999-8888 Email: newemployee@email.com
11. Confirmation with Professional Background Context
Subject: First Day Confirmation – Systems Engineer Position
Dear Director Chen,
I am writing to confirm my start date as Senior Systems Engineer at Quantum Networks on Wednesday, January 15, 2026, at 8:00 AM at your research facility.
In preparation for joining your team, I have been reviewing my notes from our technical discussions during the interview process and refreshing my knowledge of your proprietary network architecture. I believe my recent experience implementing similar security protocols at my previous company will allow me to contribute meaningfully to your ongoing infrastructure projects right away.
I have completed all the security clearance documentation and received confirmation from your HR department that my background check has been successfully processed. I will bring my identification documents and engineering certifications on my first day as requested.
I am particularly looking forward to meeting with the development team and learning more about the AI-driven monitoring system mentioned during my final interview.
Thank you for this opportunity to be part of your innovative organization.
Regards,
[Sender’s name and professional credentials]
Phone: (555) 777-6666 Email: engineer@email.com Professional Certifications: CISSP, AWS Solutions Architect
12. Confirmation for Returning Employee
Subject: Confirming Return Date – Marketing Manager Position
Dear Samantha,
I hope this email finds you well. I am writing to confirm my return to Global Brands Inc. as Marketing Manager on Monday, February 3, 2026.
It feels wonderful to be rejoining the company after three years, and I am grateful for the opportunity to lead the new product marketing team. As discussed during our meeting last week, I will arrive at 9:00 AM and meet with you and the department heads at 10:30 AM.
While I am familiar with many of the company’s processes, I understand there have been significant changes to the marketing technology stack and brand positioning strategy during my absence. I have reviewed the materials you shared and am eager to learn about these developments in greater detail.
I have completed the returning employee paperwork and updated my information in the HR system. It will be wonderful to reconnect with former colleagues and meet the new team members who have joined since my departure.
Thank you again for welcoming me back to Global Brands.
Warm regards,
[Your name and position]
Mobile: 555-123-7890 Email: returning@email.com
13. Confirmation for Healthcare Position
Subject: Confirmation of Start Date – Registered Nurse Position
Dear Nursing Director Johnson,
I am writing to confirm my start date as a Registered Nurse in the Pediatric Unit at Memorial Hospital on Monday, March 17, 2026. As instructed, I will report to the HR department at 7:30 AM for credential verification before proceeding to the unit orientation at 8:15 AM.
I have completed all the required pre-employment health screenings, including the TB test, drug screening, and COVID-19 vaccination verification. All results have been submitted to your occupational health department. I have also completed the BLS and PALS certification renewal courses as requested and will bring the updated cards with me.
I understand that the first week will consist of hospital-wide orientation followed by unit-specific training. I have reviewed the nursing protocols you provided and am particularly interested in learning more about your pediatric pain management approach that was discussed during my interview.
I am eager to join your nursing team and contribute to the excellent patient care for which Memorial Hospital is known.
Sincerely,
[Your name and credentials]
Phone: (555) 222-3333 Email: nurse@email.com License #: RN123456 Certifications: BLS, PALS, ACLS
14. Confirmation with Schedule Clarity Request
Subject: Start Date Confirmation and Schedule Inquiry
Dear Jordan,
I am confirming my first day as Project Coordinator at BuildRight Construction on Tuesday, April 21, 2026. I will arrive at your main office at 8:00 AM as instructed in your offer letter.
As I plan my first week, I wanted to check if you could provide a general outline of what the orientation schedule will look like. Specifically, I am trying to determine if I should reschedule a standing medical appointment that I have on Thursday afternoons. If the orientation requires my presence all day Thursday, I would like to make those arrangements in advance.
I have completed the new hire paperwork and online safety training modules. I also plan to bring my steel-toed boots and hard hat as mentioned in your email about site visit requirements.
I am excited to join your team and contribute to managing BuildRight’s commercial projects.
Thank you for your assistance.
Best regards,
[Sender’s name and title]
Phone: 555-987-1234 Email: coordinator@email.com
15. Confirmation with Cultural Enthusiasm
Subject: First Day Confirmation – Excited to Join the Team!
Hello Pat,
I am writing to confirm my start date at Innovative Minds Agency on Monday, May 11, 2026, at 9:30 AM. I’ll be at your creative studio space in the Arts District as mentioned in your onboarding email.
After researching more about Innovative Minds and following your recent campaign launches on social media, I am even more excited to join your creative team! The award-winning work your team did for the environmental awareness campaign particularly resonated with me, and I’m looking forward to contributing to similar meaningful projects.
I’ve taken the liberty of familiarizing myself with the design software your team uses and have completed the company culture video series you sent. The emphasis on collaborative creativity and work-life balance aligns perfectly with my professional values.
I have a few ideas I’d love to discuss regarding the upcoming client pitch mentioned during my interview, and I’m eager to meet the talented team I’ll be working with.
All my onboarding paperwork has been submitted through the portal, and I’ll bring my ID for verification on Monday.
Looking forward to being part of Innovative Minds!
Warm regards,
[Your name and creative title]
Mobile: (555) 765-4321 Email: creative@email.com Portfolio: creativeportfolio.com Instagram: @creativeprofessional
Wrapping Up: Perfect First-Day Emails
Creating an appropriate first-day confirmation email is an essential step in starting your new job on the right foot. These sample emails provide frameworks that you can adapt to your specific situation, industry, and relationship with your new employer.
The key elements to include in any first-day confirmation are: a clear statement of the date, time, and location where you will be starting, an acknowledgment of any completed pre-employment requirements, an expression of enthusiasm for the role, and a professional closing with your contact information.
Remember that this email serves as one of your first professional communications with your new workplace. Taking the time to craft a thoughtful, error-free message demonstrates your attention to detail and communication skills before you even arrive. With these templates as your guide, you can create a polished confirmation that sets a positive tone for your new professional journey.