The path to securing an Australian tourist visa often begins with a well-crafted invitation letter. This crucial document serves as a bridge between applicants and visa officers, providing essential context about your travel plans and personal connections to Australia. A thoughtfully written invitation letter can significantly strengthen your application by demonstrating genuine ties and clear intentions for your visit.
Your invitation letter needs to strike the perfect balance between formality and warmth while including all the necessary details visa officers require. Ready to discover how to craft the ideal invitation letter that could help make your Australian travel dreams come true? Let’s explore ten professionally crafted examples that showcase different situations and relationships.
Sample Invitation Letter for Australian Tourist Visa
The following invitation letter samples cover various scenarios for Australian tourist visa applications. Each letter is tailored to specific relationships and purposes, providing you with practical templates you can adapt to your personal circumstances.
1. Family Visit Invitation Letter
Date: May 20, 2025
[Insert recipient’s address]
Department of Home Affairs Australian Government Sydney NSW 2000 Australia
Subject: Letter of Invitation for Family Visit to Australia
Dear Visa Officer,
I am writing to formally invite my mother, Mrs. Sarah Johnson, passport number AB123456, to visit me in Australia for a period of three months, from July 1, 2025, to September 30, 2025.
I am an Australian permanent resident living in Sydney for the past five years. During her stay, my mother will be accommodated at my residence located at 123 Pacific Avenue, Sydney NSW 2000. I will be responsible for all her living expenses during her stay in Australia, including accommodation, food, and local transportation.
The purpose of her visit is to spend quality time with me and my family, especially to meet her grandchildren, whom she has not seen in person for three years due to the pandemic and subsequent travel restrictions. We also plan to show her the beautiful sights of Sydney and possibly take a short trip to the Great Barrier Reef.
I assure you that my mother has strong ties to her home country and will return after her visit. She is a retired schoolteacher with a pension and owns her home. She has no intention of remaining in Australia beyond the approved duration.
Should you require any further information or documentation to support this invitation, please do not hesitate to contact me at the details provided below.
Sincerely,
[Sender’s name and designation]
John Johnson Australian Permanent Resident PR Number: 9876543210
Contact Information: Address: 123 Pacific Avenue, Sydney NSW 2000 Phone: +61 2 1234 5678 Email: john.johnson@email.com
2. Friend Reunion Invitation Letter
Date: May 20, 2025
[Recipient’s address here]
Department of Home Affairs Australian Government Melbourne VIC 3000 Australia
Subject: Invitation for Friend’s Visit to Australia
Dear Visa Officer,
I hope this letter finds you well. I am writing to invite my longtime friend, Mr. David Chen, passport number CD456789, to visit me in Australia from August 15, 2025, to September 15, 2025, for a period of one month.
David and I have been friends since our university days in London 15 years ago. We have maintained our friendship despite living in different countries, and we try to meet at least once every few years. It’s now my turn to host him in my country.
During his stay, David will be accommodated at my home at 45 Harbour View Street, Melbourne VIC 3000. I will cover his accommodation expenses, while he will be responsible for his flight tickets and personal expenses. We plan to explore Melbourne, attend the Melbourne International Film Festival, and take a road trip along the Great Ocean Road.
David is a software engineer at Tech Solutions Inc. in Singapore, where he has been employed for the past seven years. He has been granted leave for this trip and is expected to return to his position after his visit to Australia. He is also a homeowner with family ties in Singapore.
I vouch for my friend’s character and assure you that he will comply with all visa conditions and return to Singapore before his visa expires. If you require any additional information about our friendship or his visit, please feel free to contact me.
Thank you for considering this invitation.
Best regards,
[Sender’s name and role]
Michael Wong Australian Citizen Passport Number: M9876543
Contact Details: Phone: +61 3 9876 5432 Email: michael.wong@email.com
3. Business Conference Invitation Letter
Date: May 20, 2025
[Please insert recipient’s address]
Department of Home Affairs Australian Government Brisbane QLD 4000 Australia
Subject: Invitation to Attend the International Technology Summit in Brisbane
Dear Visa Officer,
I am writing on behalf of TechFuture Australia Pty Ltd to invite Ms. Elena Petrova, passport number EF789012, to attend our annual International Technology Summit in Brisbane from October 10-15, 2025.
Ms. Petrova is the Chief Innovation Officer at Global Tech Solutions based in Moscow, Russia. Her company has been our valued business partner for the past four years, and her presence at our summit is highly beneficial for strengthening our international business relationships and exploring future collaboration opportunities.
During her stay in Australia, Ms. Petrova will be accommodated at the Riverside Hotel in Brisbane, with all accommodation expenses covered by our company. We will also provide local transportation and meals during the conference. Ms. Petrova will be responsible for her international flight expenses.
The summit will include keynote presentations, workshop sessions, networking events, and a gala dinner. Ms. Petrova has been invited as a featured speaker to share her expertise on sustainable technology solutions, scheduled for October 12, 2025.
We confirm that Ms. Petrova has strong ties to her home country, including a senior position at her company and family commitments. She is expected to return to Russia immediately after the conclusion of the summit. Our company guarantees that she will comply with all Australian visa regulations during her visit.
If you require any further information regarding this invitation or the summit details, please do not hesitate to contact us.
Yours faithfully,
[Sender’s name and designation]
Robert Anderson CEO, TechFuture Australia Pty Ltd ABN: 12 345 678 901
Contact Information: Company Address: Level 30, 200 Queen Street, Brisbane QLD 4000 Phone: +61 7 3456 7890 Email: robert.anderson@techfuture.com.au Website: www.techfutureaustralia.com.au
4. Wedding Invitation Letter
Date: May 20, 2025
[Recipient’s contact details]
Department of Home Affairs Australian Government Perth WA 6000 Australia
Subject: Invitation to Attend Family Wedding in Australia
Dear Visa Officer,
With great pleasure, I extend this invitation to my cousin, Mr. Rahul Sharma, passport number GH101112, to visit Australia to attend my wedding ceremony. The wedding will take place on November 15, 2025, at St. Mary’s Cathedral in Perth, followed by a reception at the Swan Valley Winery.
Rahul is invited to stay in Australia from November 10 to November 25, 2025, allowing him time to participate in pre-wedding celebrations and spend some time with our extended family after the ceremony. During his stay, he will be accommodated at our family home at 78 Sunset Drive, Perth WA 6000.
As his host, I will be responsible for his accommodation and local transportation expenses. Rahul will cover his international airfare and personal expenses. We also plan to show him around Perth and possibly take a short trip to Margaret River after the wedding festivities.
Rahul works as a senior accountant at Deloitte in New Delhi, India, where he has been employed for over eight years. He has been granted leave specifically for this occasion and is expected to resume his duties upon his return to India. He is married with two children and owns property in New Delhi, establishing strong ties to his home country.
I can personally vouch for Rahul’s character and assure you that he will adhere to all visa conditions and return to India as planned. Should you require any additional information regarding his visit or our relationship, please do not hesitate to contact me.
Thank you for considering this invitation.
Warm regards,
[Your name and position]
Anita Patel Australian Citizen Passport Number: N7654321
Contact Information: Mobile: +61 8 6543 2109 Email: anita.patel@email.com
5. Medical Treatment Support Invitation
Date: May 20, 2025
[Address of recipient]
Department of Home Affairs Australian Government Adelaide SA 5000 Australia
Subject: Invitation for Medical Treatment Support Visit
Dear Visa Officer,
I am writing to formally invite my father, Mr. William Brown, passport number IJ131415, to visit Australia from June 15 to August 30, 2025, for a period of two and a half months. The primary purpose of his visit is to support my wife, his daughter-in-law, who is scheduled to undergo major surgery at Royal Adelaide Hospital on June 20, 2025.
My wife requires extensive post-surgical care, and as I am the sole breadwinner in our household with limited leave options from my employment, my father’s support during this challenging time would be invaluable. He will assist with household management and care for our two young children, aged 4 and 7, allowing me to continue working while ensuring my wife receives proper care during her recovery period.
During his stay, my father will be accommodated at our family home at 56 Eucalyptus Street, Adelaide SA 5000. I will cover all his expenses during his stay in Australia, including accommodation, food, and local transportation. He will be responsible for his international flight expenses.
My father is a retired civil engineer receiving a pension in the United Kingdom. He owns his home in London and has other significant family ties there, including my mother and my siblings. I assure you that he has every intention to return to the UK after his visit once my wife has sufficiently recovered.
Enclosed with this invitation are copies of my wife’s medical appointment confirmation and a letter from her surgeon explaining the procedure and expected recovery timeline. Should you require any additional information or documentation, please do not hesitate to contact me.
Thank you for your consideration of this invitation.
Sincerely,
[Name and position of sender]
Thomas Brown Australian Permanent Resident PR Number: 5432109876
Contact Details: Phone: +61 8 8765 4321 Email: thomas.brown@email.com
6. Educational Exchange Visit Invitation
Date: May 20, 2025
[Your recipient’s address]
Department of Home Affairs Australian Government Canberra ACT 2600 Australia
Subject: Invitation for Educational Exchange Visit to Australia
Dear Visa Officer,
I am Professor Janet Wilson, Head of the Department of Environmental Science at the Australian National University in Canberra. I am writing to invite Dr. Carlos Mendoza, passport number KL161718, Associate Professor of Marine Biology at the University of Barcelona, Spain, for an educational exchange visit to our institution.
The visit is scheduled from September 1 to October 15, 2025, during which Dr. Mendoza will participate in our research project on coral reef conservation, deliver guest lectures to our postgraduate students, and collaborate with our research team on a joint paper. This visit is part of our institutions’ ongoing academic cooperation agreement signed in 2023.
During his six-week stay in Australia, Dr. Mendoza will be provided with accommodation at the university’s visiting faculty housing at 25 Scholar Street, Canberra ACT 2600. The Australian National University will cover his accommodation expenses, provide a daily stipend for meals, and arrange local transportation. His international travel expenses will be covered by a grant from the European Marine Biology Association.
Dr. Mendoza has been a faculty member at the University of Barcelona for the past twelve years, where he leads the Marine Ecosystem Research Group. He has a tenured position that he will return to after completing his visit to Australia. He is also married with family in Spain and owns property there, establishing strong ties to his home country.
Our university formally guarantees that Dr. Mendoza will comply with all visa conditions and will return to Spain at the conclusion of his visit. Enclosed with this letter are copies of our institutional cooperation agreement and the official invitation from our university’s International Office.
If you require any additional information about the purpose of this visit or our institutional relationship, please do not hesitate to contact me or our International Office.
Yours sincerely,
[Insert sender’s name and role]
Professor Janet Wilson, PhD Head of Department, Environmental Science Australian National University
Contact Information: Office Phone: +61 2 6125 4321 Email: janet.wilson@anu.edu.au University ID: ANU5678
7. Tourism Package Invitation Letter
Date: May 20, 2025
[Recipient address goes here]
Department of Home Affairs Australian Government Hobart TAS 7000 Australia
Subject: Confirmation of Tourism Package Booking and Invitation to Australia
Dear Visa Officer,
I am writing on behalf of Aussie Adventures Travel Agency to confirm that Mr. and Mrs. Takahashi, passport numbers MN192021 and OP222324 respectively, have booked and fully paid for our “Tasmania Wilderness Explorer” premium tourism package for the period of February 10 to February 25, 2026.
Our company is a registered Australian tourism operator (License Number: TA98765) with over 15 years of experience organizing tours for international visitors. The “Tasmania Wilderness Explorer” package includes:
– Return flights from Tokyo to Hobart via Melbourne – 14 nights’ accommodation at 4-5 star hotels throughout Tasmania – Daily breakfast and selected dinners – Guided tours of Port Arthur Historic Site, Freycinet National Park, Cradle Mountain – Wilderness cruise on the Gordon River – Private transportation throughout the tour – Comprehensive travel insurance
Mr. and Mrs. Takahashi have made full payment of AUD 15,800 for this package (receipt number TA2025-7890). Their booking is confirmed and all arrangements have been finalized.
The couple are both retired university professors from Tokyo, Japan, with demonstrated financial stability and strong ties to their home country, including property ownership and family. We can confirm they have booked return flights to Japan departing February 25, 2026.
Should you require verification of their booking or further details about their itinerary, please do not hesitate to contact our office. We have been facilitating tourism visits to Australia for Japanese nationals for many years and can attest to our clients’ excellent record of visa compliance.
Thank you for your consideration of their visa application.
Best regards,
[Name and position]
Susan Thompson Senior Travel Consultant Aussie Adventures Travel Agency License Number: TA98765
Contact Information: Business Address: 89 Harbour Street, Hobart TAS 7000 Phone: +61 3 6210 9876 Email: susan.thompson@aussieadventures.com.au Website: www.aussieadventures.com.au
8. Cultural Performance Invitation Letter
Date: May 20, 2025
[Recipient’s full address]
Department of Home Affairs Australian Government Darwin NT 0800 Australia
Subject: Invitation to Participate in the Darwin International Arts Festival
Dear Visa Officer,
The Darwin International Arts Festival Committee extends this formal invitation to Ms. Amara Okafor, passport number QR252627, to visit Australia as a featured performer at our upcoming arts festival. The 15th Annual Darwin International Arts Festival will take place from July 5 to July 12, 2025.
Ms. Okafor is a renowned traditional dancer and choreographer from Nigeria, whose participation has been specifically requested to showcase West African cultural dance forms at our festival. She has been invited to perform on July 7 and July 9, as well as to conduct a workshop for local dance students on July 8.
Her visit to Australia is scheduled from July 3 to July 14, 2025, allowing time for rehearsals before the performances and a brief cultural tourism opportunity afterward. During her stay, Ms. Okafor will be accommodated at the Artists’ Residence, 67 Cultural Precinct, Darwin NT 0800, with all accommodation expenses covered by the festival.
The Darwin International Arts Festival will also provide: – A performance honorarium of AUD 3,000 – Return economy class airfare from Lagos to Darwin – Local transportation in Darwin – Daily meal allowance – Travel insurance for the duration of her stay
Ms. Okafor is the founder and artistic director of the Lagos Cultural Dance Company, which she has led for the past 11 years. She has traveled internationally for performances but has always returned to Nigeria, where she has significant professional and family ties. We are confident she will comply with all visa conditions and return to Nigeria as scheduled.
Enclosed with this invitation are the official festival program highlighting Ms. Okafor’s performances, the contractual agreement detailing the terms of her participation, and proof of accommodation booking and air ticket reservations.
Should you require any additional information regarding Ms. Okafor’s participation in our festival, please do not hesitate to contact us.
Yours sincerely,
[Sender details]
Peter Nguyen Artistic Director Darwin International Arts Festival
Contact Information: Festival Office: 120 Mitchell Street, Darwin NT 0800 Phone: +61 8 8901 2345 Email: peter.nguyen@darwinfestival.org.au Festival Registration: NTAC-98765
9. Elderly Parents’ Extended Visit Invitation
Date: May 20, 2025
[Add recipient’s address]
Department of Home Affairs Australian Government Gold Coast QLD 4217 Australia
Subject: Invitation for Extended Visit of Elderly Parents
Dear Visa Officer,
I am writing to invite my parents, Mr. and Mrs. Patel (passport numbers ST282930 and UV313233 respectively), to visit me in Australia for an extended period of six months, from October 1, 2025, to March 31, 2026.
I am an Australian citizen working as a medical specialist at Gold Coast University Hospital. My parents are 72 and 68 years old, retired, and living in Mumbai, India. As they age, it has become increasingly important for me to spend quality time with them and ensure their well-being. The extended visit will allow them to escape the harsh winter in India and enjoy Australia’s summer months.
During their stay, my parents will live with me and my family at our home at 34 Beachfront Avenue, Surfers Paradise QLD 4217. As their son, I will take full responsibility for all their expenses during their stay in Australia, including accommodation, food, transportation, and medical insurance. I have purchased comprehensive travel and health insurance coverage for them for the entire duration of their visit (policy number TI-456789).
My parents have visited me in Australia twice before (in 2020 and 2023) and have always complied with their visa conditions, returning to India before their visa expiry. They have strong ties to India, including their own home, pension income, and my younger sister and her family who live nearby in Mumbai.
I have attached copies of my Australian citizenship certificate, proof of employment, bank statements demonstrating my financial capacity to support their visit, and their previous Australian visa grants and exit stamps as evidence of their previous compliance.
My parents and I understand and will respect all visa conditions. I assure you that they will return to India at the end of their authorized stay.
Thank you for considering this invitation. Please feel free to contact me if you require any additional information.
With respect,
[Your name and designation]
Dr. Vikram Patel Australian Citizen Passport Number: P7654321
Contact Information: Mobile: +61 7 5555 6789 Email: vikram.patel@email.com Work Phone: +61 7 5678 9012
10. Honeymoon Couple’s Invitation Letter
Date: May 20, 2025
[Enter recipient’s address]
Department of Home Affairs Australian Government Cairns QLD 4870 Australia
Subject: Letter of Support for Honeymoon Visit to Australia
Dear Visa Officer,
I am Jennifer Lee, the founder and CEO of Tropical Escapes, a luxury travel agency based in Cairns specializing in honeymoon experiences. I am writing this letter in support of Mr. Paulo Garcia and Ms. Maria Rodriguez (soon to be Mrs. Garcia), passport numbers WX343536 and YZ373839 respectively, who have booked our exclusive “Great Barrier Reef Honeymoon Package” for their post-wedding celebration.
The couple will be getting married in Brazil on December 12, 2025, and have booked their honeymoon in Australia from December 15, 2025, to January 5, 2026. They have made a 50% deposit payment of AUD 8,500 (receipt number HM-2025-1234) for their package, with the balance due 30 days before arrival.
Their honeymoon package includes:
– 7 nights at the five-star Coral Sea Resort in Cairns – 5 nights at the luxury Daintree Ecolodge – 3 nights at the boutique Hamilton Island Resort – Private helicopter tour of the Great Barrier Reef – Luxury catamaran day trip with private snorkeling guide – Hot air balloon ride over the Atherton Tablelands – All internal transfers and selected gourmet dining experiences – 24/7 concierge service
Mr. Garcia is a software engineer at Microsoft’s Brazil office, and Ms. Rodriguez is a marketing manager at L’Oréal Brazil. They both have stable employment, own property in São Paulo, and have family responsibilities in Brazil. Their honeymoon booking includes confirmed return flights to Brazil departing on January 5, 2026.
As their travel agency, we have verified their financial capacity to cover this luxury vacation and any additional expenses during their stay in Australia. We have organized honeymoon packages for numerous international couples over our 12 years in business and can vouch for the genuine nature of their visit.
Please find attached their full itinerary, proof of deposit payment, and confirmation of their return flight bookings. Should you require any additional information about their travel arrangements, please do not hesitate to contact me directly.
Thank you for your consideration of their visa application.
Sincerely,
[Name and position of the sender]
Jennifer Lee Founder & CEO Tropical Escapes Luxury Travel Business Registration: QLD-765432
Contact Information: Office: 78 Esplanade, Cairns QLD 4870 Phone: +61 7 4032 5678 Email: jennifer@tropicalescapes.com.au Website: www.tropicalescapes.com.au
Wrap-up: Sample Invitation Letters
Creating an effective invitation letter for an Australian tourist visa requires attention to detail and a clear understanding of what visa officers are looking for. The ten sample letters provided above demonstrate how to structure your invitation for various situations, from family visits to business conferences and special events.
Key elements to include in every invitation letter are the visitor’s full name and passport details, precise dates of the intended visit, the purpose of the visit, accommodation arrangements, financial responsibility declarations, and evidence of the visitor’s ties to their home country. Additionally, providing your complete contact information as the host or sponsor adds credibility to the invitation.
Remember that your invitation letter is just one component of the visa application. While a well-crafted letter significantly strengthens the application, the visa applicant must also meet all other eligibility requirements set by the Australian Department of Home Affairs.
By using these sample letters as a guide and tailoring them to your specific circumstances, you can create a compelling invitation that clearly communicates the genuine nature of the planned visit, potentially improving the chances of a successful visa outcome.