Moving out of an apartment requires proper notification to your landlord or property management company. Most lease agreements require tenants to provide at least 60 days’ notice before vacating the premises. This formal notification helps both parties prepare for the transition and ensures you comply with your lease obligations.
Are you struggling to write an effective 60-day notice letter? The right wording can make all the difference between a smooth departure and potential complications with your security deposit or rental history. Read on to discover ten professionally crafted letter templates that you can customize for your specific situation.
Sample Letters of 60 Day Notice on Apartment
These sample letters provide various approaches to notify your landlord that you plan to vacate your apartment in 60 days. Each template addresses different circumstances you might encounter during this transition.
Standard 60-Day Notice Letter
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Insert Property Manager’s Information]
Subject: 60-Day Notice to Vacate Apartment
Dear [Property Manager/Landlord Name],
I am writing to formally notify you of my intention to vacate apartment #[Unit Number] at [Complete Property Address] in 60 days, as required by my lease agreement. My final day of tenancy will be [Exact Move-Out Date].
During my [Length of Stay] at this property, I have appreciated [Specific Positive Aspect of Living There]. As stated in my lease agreement, I understand that I must leave the apartment in clean condition and will schedule a move-out inspection at your earliest convenience.
Please confirm receipt of this notice and provide instructions regarding the move-out procedure, including the final inspection and the return of my security deposit. You can reach me at [Your Phone Number] or [Your Email Address] to discuss any questions or concerns.
Thank you for your attention to this matter.
Sincerely,
[Your Signature]
[Your Printed Name]
Early Termination with Valid Reason
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Property Management Company Name]
Subject: 60-Day Notice to Vacate – Early Lease Termination
Dear Management Team,
I regretfully submit this 60-day notice to vacate my apartment at [Complete Property Address], Unit #[Apartment Number], effective [Move-Out Date]. While I understand my lease was scheduled to end on [Original Lease End Date], I must request an early termination due to [Valid Reason: Job Relocation/Medical Necessity/Military Orders/Other Qualifying Reason].
Enclosed with this letter, you will find documentation supporting my request, including [Mention Specific Documentation: Employment Offer Letter/Medical Documentation/Military Orders]. According to Section [Number] of our lease agreement regarding early termination provisions, I believe these circumstances qualify under the hardship clause.
I am fully aware of the early termination fee of [Amount] as outlined in our lease agreement and am prepared to fulfill this obligation. Please advise if there are additional requirements I need to meet to ensure a smooth transition.
I value the time I have spent in this community and appreciate your understanding during this unexpected change. Please contact me at [Your Phone Number] to schedule a move-out inspection and discuss the return of my security deposit.
Thank you for your consideration and assistance during this transition period.
Respectfully,
[Your Signature]
[Your Full Name]
Lease Non-Renewal Notice
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Landlord’s Name]
Subject: 60-Day Notice of Non-Renewal of Lease
Dear [Landlord’s Name],
This letter serves as my formal 60-day notice that I will not be renewing my lease agreement for apartment [Unit Number] at [Full Property Address], which is scheduled to expire on [Current Lease End Date].
As required by our current lease agreement, I am providing this notice well in advance of the 60-day minimum notification period. I plan to vacate the premises completely by [Move-Out Date], leaving sufficient time for the final inspection and processing of my security deposit return.
During my tenancy, I have thoroughly enjoyed living in this community. The convenient location and responsive maintenance team have made my stay particularly pleasant. I am relocating due to [Brief Explanation: Career Opportunity/Family Needs/Change in Housing Requirements].
Please provide information regarding your move-out procedures, including cleaning expectations and the scheduling of the final walk-through inspection. I am committed to leaving the apartment in excellent condition and would appreciate your guidance to ensure I meet all requirements for the return of my security deposit.
I can be reached at [Your Phone Number] or [Your Email Address] to coordinate these details.
Thank you for providing a comfortable home these past [Length of Tenancy].
Best regards,
[Your Signature]
[Your Printed Name]
Roommate Departure Notice
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Recipient’s Address]
Subject: 60-Day Notice – Roommate Departure from Lease
Dear [Property Manager’s Name],
I am writing to formally notify you that I, [Your Full Name], will be vacating the apartment at [Complete Property Address], Unit #[Apartment Number], in 60 days on [Exact Move-Out Date]. As one of the roommates on the current lease agreement, I am providing this notice in accordance with the terms outlined in our rental contract.
My roommate(s), [Roommate Name(s)], will continue to occupy the unit and have expressed their intention to remain on the lease. I understand that this situation requires additional documentation and possibly a lease amendment. I request information about the proper procedure for removing my name from the lease while allowing my roommate(s) to continue their tenancy.
I have already discussed this change with my roommate(s), and they are aware of my plans to vacate. We have agreed on the division of the security deposit and other financial responsibilities. I would appreciate your guidance on how we should document this agreement to ensure all parties are protected.
Please send any necessary paperwork for this transition to my email at [Your Email] or call me at [Your Phone Number] to discuss the next steps in this process.
Thank you for your assistance in facilitating this change.
Sincerely,
[Your Signature]
[Your Full Name]
Notice Due to Maintenance Issues
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Landlord/Property Management Company]
Subject: 60-Day Notice to Vacate Due to Ongoing Maintenance Issues
Dear [Landlord/Property Manager’s Name],
This letter constitutes my formal 60-day notice to vacate apartment [Unit Number] at [Complete Property Address]. I will be moving out on [Specific Move-Out Date].
My decision to terminate my tenancy stems from the persistent maintenance issues that have remained unresolved despite multiple requests. Specifically, these issues include [List Specific Problems: Plumbing Leaks/HVAC Malfunctions/Pest Infestation/Structural Concerns], which were reported on [Dates of Reports] through [Method of Reporting: Maintenance Request System/Email/Written Notice].
For reference, I have attached copies of all previous maintenance requests and our correspondence regarding these matters. As these issues directly affect the habitability of the unit and have not been adequately addressed within a reasonable timeframe, I believe I have grounds for termination under [State/Local Housing Law or Specific Lease Provision].
I request a move-out inspection to be scheduled approximately one week before my departure. Please advise me of your availability for this inspection and provide written instructions regarding your expectations for the condition of the apartment upon surrender.
Regarding my security deposit, please provide information about the return process and timeline. You may send all correspondence related to this matter to the contact information provided above.
I hope we can conclude this tenancy professionally and amicably.
Regards,
[Your Signature]
[Your Full Name]
Professional Relocation Notice
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Property Owner’s Details]
Subject: Professional Relocation – 60-Day Notice to Vacate
Dear [Property Owner/Manager],
Please accept this letter as my formal 60-day notice to vacate my current residence at [Complete Property Address], Unit #[Apartment Number]. My last day of occupancy will be [Exact Move-Out Date].
I have recently accepted a professional opportunity with [New Company Name] in [New City/State], necessitating my relocation. This career advancement represents a significant step in my professional development that I simply cannot decline.
During my [Length of Tenancy] at this property, I have greatly valued being part of this community. The exceptional amenities and your professional management have made my stay here truly comfortable. I would be grateful if you could provide a reference for future rental applications, as my payment history and maintenance of the property have been exemplary.
To facilitate a smooth transition, I would like to schedule a preliminary walk-through inspection at your convenience. This would allow me to address any potential concerns before the final inspection. Additionally, please provide specific instructions regarding your expectations for cleaning and property condition upon surrender.
Please direct all communications regarding my move-out process, security deposit return, and any additional requirements to my email or phone number listed above.
Thank you for your understanding and assistance during this transition period.
Professionally yours,
[Your Signature]
[Your Full Name]
Notice with Request for Reference
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Management Company Information]
Subject: 60-Day Vacancy Notice and Reference Request
Dear [Property Manager’s Name],
This letter serves as my official 60-day notice to vacate apartment [Unit Number] located at [Full Property Address]. My final day of occupancy will be [Specific Move-Out Date], at which time I will return all keys and access devices to your office.
Throughout my [Duration] tenancy, I have maintained the property with care, adhered to all community guidelines, and paid my rent punctually each month. My new landlord requires rental references, and I would greatly appreciate if you could provide a positive recommendation based on my rental history with your company.
If you are willing to serve as a reference, please let me know the preferred contact method for potential inquiries. My prospective landlord may reach out within the next [Timeframe: Week/Two Weeks] to verify my rental history.
Regarding move-out procedures, please send detailed information about cleaning requirements, the inspection process, and how to ensure the full return of my security deposit. I intend to leave the apartment in excellent condition and would welcome any specific guidance you can provide.
I have truly enjoyed living in this community and appreciate the responsive management and well-maintained facilities. Please contact me at [Your Phone Number] or [Your Email] if you need additional information or to schedule the final inspection.
Thank you for your assistance with both my move-out process and reference request.
With appreciation,
[Your Signature]
[Your Printed Name]
Notice with Forwarding Information
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Landlord’s Contact Information]
Subject: 60-Day Notice and Forwarding Address Information
Dear [Landlord’s Name],
I am writing to provide my 60-day notice to vacate unit [Apartment Number] at [Complete Property Address]. In accordance with my lease agreement, I will be moving out on [Exact Move-Out Date].
For the purpose of returning my security deposit and any necessary communications after my departure, please use the following forwarding address effective [Date Forwarding Address Becomes Active]:
[Your New Address]
[New City, State ZIP]
[Alternative Phone Number If Applicable]
If you need to reach me electronically after my move, my email address [Your Email] will remain active, and my mobile phone number will stay the same.
During my tenancy, I have taken great care of the apartment and expect to leave it in excellent condition. Please provide information about your move-out inspection process and any specific cleaning requirements to ensure the full return of my security deposit.
I would appreciate confirmation of receipt of this notice at your earliest convenience. Should you have any questions or require additional information, please contact me using the information provided in this letter.
Thank you for providing a comfortable home these past [Duration of Stay]. It has been a pleasant experience living in this community.
Sincerely,
[Your Signature]
[Your Printed Name]
Lease Break with Fee Acknowledgment
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Apartment Community Name]
Subject: 60-Day Notice with Lease Break Fee Acknowledgment
Dear Management Team,
This letter constitutes my formal 60-day notice of intent to vacate apartment [Unit Number] at [Full Property Address]. My final day of occupancy will be [Exact Move-Out Date].
I understand that my current lease agreement is scheduled to end on [Original Lease End Date], and my early departure constitutes a lease break. After reviewing Section [Number] of my lease agreement regarding early termination, I acknowledge the required lease break fee of [Exact Amount or Formula from Lease] and am prepared to fulfill this financial obligation.
I propose the following payment arrangement for the lease break fee: [Your Proposed Payment Plan or One-Time Payment Details]. Please confirm if this arrangement is acceptable or provide alternative payment instructions.
To ensure a smooth transition, I request information about your specific move-out procedures, including scheduling the final inspection and the protocol for returning keys and access devices. I am committed to leaving the apartment in excellent condition and would appreciate detailed cleaning guidelines to maximize the return of my security deposit.
My decision to relocate is based on [Brief Explanation Without Oversharing: Family Circumstances/Financial Considerations/Housing Needs Change]. While this move is necessary for me at this time, I have valued my time in this community.
Please send confirmation of receipt of this notice and any required lease termination paperwork to my email address listed above.
Thank you for your understanding and assistance during this transition.
Respectfully,
[Your Signature]
[Your Full Name]
Notice with Pet Damage Disclosure
[Your Full Name]
[Your Current Address]
[City, State ZIP]
[Your Phone Number]
[Your Email Address]
[Current Date]
[Property Management Contact Details]
Subject: 60-Day Notice and Pet-Related Damage Disclosure
Dear [Property Manager’s Name],
I am writing to provide my formal 60-day notice to vacate apartment [Unit Number] at [Complete Property Address]. My last day of occupancy will be [Specific Move-Out Date].
In the interest of transparency, I want to disclose minor pet-related damage that occurred during my tenancy. My cat [Pet’s Name] scratched a small section of carpet near the living room window, and there is slight wear on the windowsill in the bedroom where my pet often sits. I understand these damages exceed normal wear and tear, and I am fully prepared to take financial responsibility for the necessary repairs.
I would like to request an early pre-inspection at your convenience to assess these areas together and discuss reasonable repair costs. This would allow me to address these issues before my final move-out or agree on appropriate deductions from my security deposit.
Aside from these specific areas, I have maintained the apartment well throughout my [Length of Stay] tenancy. I plan to thoroughly clean the unit, including professional carpet cleaning with pet treatment, before my departure.
Please provide information about scheduling both the preliminary assessment and the final move-out inspection. I am flexible and can accommodate your schedule within the next few weeks.
Thank you for your understanding and professional management during my time as your tenant.
Sincerely,
[Your Signature]
[Your Full Name]
Wrap-up: Sample Notice Letters
Writing an effective 60-day notice letter for your apartment is a crucial step in the moving process. The right letter helps protect your rights as a tenant, documents your intentions clearly, and sets the stage for the return of your security deposit. A well-crafted notice also maintains your good relationship with your landlord or property management company, which can be valuable for future rental references.
Each of the sample letters above addresses different circumstances you might face when giving notice. Feel free to adapt them to your specific situation, making sure to include all relevant details about your apartment, move-out date, and any special circumstances that apply to your situation.
Remember that clear communication is key during this transition period. Keep copies of all correspondence, follow up on any unanswered questions, and document the condition of your apartment before leaving. With proper planning and the right notice letter, you can make your moving process smoother and protect your tenant rights throughout the transition.