Getting a visa can be challenging, especially when you need to prove your employment status. Many visa applicants struggle with creating the perfect employment confirmation letter that satisfies immigration officers. A well-written letter can make the difference between approval and rejection of your visa application.
Ready to increase your chances of visa approval? These ten sample employment confirmation letters will guide you through creating professional, convincing documents that immigration officers look for when reviewing applications.
Sample Letters of Employment Confirmation for Visa
These letters serve as templates you can customize based on your specific situation. Each one addresses different employment scenarios while providing the essential information visa officers require.
1. Standard Employment Confirmation Letter
Date: May 16, 2025
To: [Recipient’s Address Block]
Subject: Confirmation of Employment for Visa Application
Dear Sir/Madam,
This letter confirms that Mr. James Wilson has been employed full-time with ABC Corporation since March 15, 2022. Mr. Wilson currently holds the position of Senior Marketing Specialist in our Digital Marketing Department.
Mr. Wilson earns an annual salary of $75,000 USD and is a valuable team member with excellent performance reviews. He has requested leave from June 10, 2025, to June 25, 2025, to visit his family in Australia, which our company has approved.
Mr. Wilson will return to his position following his trip and will continue his employment with our company. ABC Corporation will continue to pay his salary during this approved leave period.
Should you require additional information regarding Mr. Wilson’s employment status, please contact our Human Resources Department at hr@abccorp.com or +1-555-123-4567.
Sincerely,
[Sender’s Name and Position] Human Resources Director ABC Corporation Phone: +1-555-123-4567 Email: hr@abccorp.com
2. Detailed Employment Verification for Business Visa
Date: May 16, 2025
To: [Insert Recipient’s Address]
Subject: Employment Verification for Business Visa Application – Jane Smith
To Whom It May Concern:
I am writing to verify that Ms. Jane Smith (Passport Number: AB1234567) has been continuously employed at Global Tech Solutions since September 5, 2020. She currently serves as our Lead Software Developer, managing a team of five developers on critical client projects.
Ms. Smith receives a competitive compensation package including an annual base salary of €82,000, plus performance bonuses. Her expertise in cloud architecture and artificial intelligence has been instrumental in securing several major clients for our company.
Ms. Smith plans to travel to Singapore from July 3-15, 2025, to attend the International Tech Summit and meet with potential clients. Her trip expenses, including airfare, accommodation, and daily allowances, will be fully covered by Global Tech Solutions. This business trip aligns with our company’s expansion strategy in the Asia-Pacific region.
Upon completion of her business engagements, Ms. Smith will return to her position at our headquarters. Her continued employment with our company is assured, and we expect her to resume her duties immediately upon her return.
If you need any clarification or additional information regarding Ms. Smith’s employment or travel plans, please contact me directly.
Yours faithfully,
[Insert Sender’s Name and Role] Chief Technology Officer Global Tech Solutions Email: cto@globaltechsolutions.com Direct Line: +44 20 7946 0215
3. Brief Employment Confirmation for Tourist Visa
Date: May 16, 2025
To: [Address Block for Recipient]
Subject: Confirmation of Employment – Tourist Visa Application
To The Visa Officer:
This letter confirms that Mr. Robert Chen is currently employed as a Customer Service Representative at QuickServe Retail Inc. He has been with our company since January 10, 2023.
Mr. Chen works full-time (40 hours per week) and earns $3,200 per month. He has been granted vacation leave from August 5-19, 2025, to travel to Canada for tourism purposes.
Mr. Chen will return to his position after his vacation, and his job will remain secure during his absence. Our company fully supports his travel plans and anticipates his return to work on August 20, 2025.
Please feel free to contact our office if you require any additional information.
Best regards,
[Sender’s Name and Designation] HR Manager QuickServe Retail Inc. Tel: 555-789-1234 Email: hrmanager@quickserve.com
4. Employment Confirmation with Financial Details
Date: May 16, 2025
To: [Your Recipient’s Address Here]
Subject: Employment and Financial Status Confirmation for Visa Application
Dear Visa Processing Officer,
I am pleased to confirm that Ms. Priya Sharma has been employed at Financial Analysts International as a Senior Financial Analyst since April 12, 2021. This letter provides details of her employment and financial status to support her Schengen visa application for her upcoming business trip to Germany.
Ms. Sharma’s current annual salary is $95,000 USD. She receives monthly direct deposits of $7,916.67 into her account at United Bank (account details can be provided upon request). Additionally, she received a performance bonus of $15,000 in December 2024.
Ms. Sharma maintains an excellent attendance record and is a highly valued employee. Her position is permanent and full-time, with standard working hours from 9:00 AM to 5:00 PM, Monday through Friday.
Our company has approved Ms. Sharma’s request for business travel to Frankfurt, Germany, from September 7-18, 2025, to attend the International Financial Summit and meet with our European partners. Financial Analysts International will cover all expenses related to this trip, including:
– Round-trip business class airfare: $3,200 – Hotel accommodation: $2,800 – Daily allowance: $150/day ($1,650 total) – Transportation and other business expenses: $1,000
Ms. Sharma will resume her duties at our New York office immediately upon her return. Her position will remain secure during her absence, and her employment with our company is expected to continue indefinitely.
If you require additional documentation or information regarding Ms. Sharma’s employment or financial status, please do not hesitate to contact our Human Resources department.
Respectfully,
[Sender’s Name and Position] Director of Human Resources Financial Analysts International Phone: +1-212-555-8901 Email: hr.director@fai.com
5. Employment Letter for Accompanying Spouse
Date: May 16, 2025
To: [Recipient Address Block]
Subject: Employment Confirmation for Visa Application – Accompanying Spouse
Dear Consular Officer,
This letter confirms that Dr. Michael Johnson has been employed as a Senior Research Scientist at BioMed Research Institute since June 2019. Dr. Johnson currently holds a permanent position within our Neuroscience Division and receives an annual salary of $120,000.
Dr. Johnson has been selected to participate in a one-year research exchange program at the University of Tokyo, starting on September 1, 2025. This prestigious opportunity is fully sponsored by our institute as part of our international collaboration initiative.
We understand that Dr. Johnson’s wife, Mrs. Sarah Johnson, will be accompanying him during this assignment. As the primary visa applicant’s spouse, Mrs. Johnson requires confirmation of Dr. Johnson’s employment status and the nature of his upcoming assignment in Japan.
During this research exchange, Dr. Johnson will continue to receive his full salary and benefits, including international health insurance coverage for both himself and Mrs. Johnson. BioMed Research Institute will also provide a monthly housing allowance of $2,500 and relocation assistance for the couple.
Dr. Johnson’s position at BioMed Research Institute remains secure, and he is expected to return and resume his duties at our Boston facility upon completion of the exchange program in August 2026.
Please contact me directly should you require any additional information or documentation regarding Dr. Johnson’s employment or the details of this research exchange program.
Sincerely,
[Name and Role of Sender] Director of International Programs BioMed Research Institute Tel: 617-555-4321 Email: int.programs@biomed.org
6. Employment Confirmation for Work Visa
Date: May 16, 2025
To: [Address Block]
Subject: Employment Confirmation for Work Visa Application
To the Department of Immigration:
This letter serves as official confirmation that Greenfield Sustainable Energy has offered permanent, full-time employment to Mr. Carlos Mendez, a citizen of Mexico (Passport Number: G12345678).
Mr. Mendez has accepted our offer to join our company as Lead Renewable Energy Engineer at our headquarters in Austin, Texas. This position comes with an annual salary of $115,000, comprehensive health benefits, retirement contributions, and relocation assistance.
The position offered to Mr. Mendez requires specialized knowledge and extensive experience in solar energy systems design and implementation. Mr. Mendez possesses a Master’s degree in Electrical Engineering with a specialization in Renewable Energy Systems from the National Autonomous University of Mexico, as well as ten years of progressive experience in the field.
After a thorough recruitment process, we determined that Mr. Mendez’s unique combination of technical expertise, project management experience, and innovative approach to sustainable energy solutions makes him exceptionally qualified for this role. We conducted an extensive search for qualified U.S. workers but found no candidates with comparable qualifications.
Mr. Mendez’s responsibilities will include: – Leading our solar energy systems design team – Developing innovative solutions for commercial and residential applications – Collaborating with research universities on next-generation sustainable energy technologies – Representing our company at industry conferences and meetings with key stakeholders
We anticipate Mr. Mendez’s employment to commence on October 1, 2025, pending approval of his work visa. Greenfield Sustainable Energy is committed to sponsoring Mr. Mendez’s visa application and will provide any additional documentation required to facilitate this process.
Please feel free to contact me with any questions or requests for additional information regarding Mr. Mendez’s employment offer and qualifications.
Respectfully submitted,
[Sender Name and Title] Chief Operating Officer Greenfield Sustainable Energy Phone: 512-555-7890 Email: coo@greenfieldsenergy.com
7. Employment Verification for Medical Visa
Date: May 16, 2025
To: [Recipient Address]
Subject: Employment Verification for Medical Treatment Visa
Dear Visa Officer,
This letter confirms that Ms. Fatima Al-Farsi has been employed at Gulf Educational Academy as a Mathematics Teacher since August 15, 2018. Ms. Al-Farsi works full-time and currently earns a monthly salary of 4,500 OMR (approximately $11,700 USD).
Ms. Al-Farsi has requested a three-month medical leave, from July 1 to September 30, 2025, to undergo specialized treatment for her medical condition at Mayo Clinic in Rochester, Minnesota, USA. Gulf Educational Academy has approved this medical leave with full pay continuation during her absence.
Our institution provides comprehensive health insurance for all employees, and Ms. Al-Farsi’s policy (Policy Number: GEA-HC-2025-0472) will cover a significant portion of her medical expenses in the United States. Additionally, she has accumulated sufficient personal savings to cover remaining treatment costs and living expenses during her stay in the USA.
Ms. Al-Farsi has been an exemplary teacher at our academy, and her position will remain open for her upon her return. We fully support her medical treatment plans and look forward to welcoming her back once she has received the necessary care.
Ms. Al-Farsi is committed to returning to Oman and resuming her teaching duties at Gulf Educational Academy after completing her treatment. The new academic year begins on October 5, 2025, and she plans to return to her classroom at that time.
Should you require additional information about Ms. Al-Farsi’s employment status or our support for her medical treatment plans, please do not hesitate to contact our administration office.
Yours sincerely,
[Name and Position] Principal Gulf Educational Academy Phone: +968 2412 3456 Email: principal@gulfedu.om
8. Self-Employed Professional Confirmation Letter
Date: May 16, 2025
To: [Insert Recipient’s Address]
Subject: Confirmation of Self-Employment Status for Visa Application
To Whom It May Concern:
This letter confirms my status as a self-employed Graphic Design Consultant operating under the business name “Creative Solutions Design” since March 2021. I am writing to support my application for a visitor visa to attend the International Design Conference in Vancouver, Canada, from October 10-17, 2025.
As the owner and sole proprietor of my business, I provide graphic design and branding services to various clients on a contract basis. My business is properly registered with the local authorities (Business Registration Number: BD-2021-45678), and I maintain good standing with all tax obligations.
My business generates an average monthly income of €5,500, as evidenced by the attached bank statements covering the past six months and my most recent tax return. I have maintained consistent income growth over the past four years and have established ongoing relationships with several major clients who provide regular work.
Current major clients include: – TechStart Solutions (ongoing website design contract) – Organic Food Market (monthly marketing materials) – City Tourism Board (quarterly campaign materials)
I have arranged for ongoing project work during my absence, which I will manage remotely as needed. My business operations will continue uninterrupted, and I have secured all necessary client approvals for this brief period away.
I have strong ties to my home country, including my established business, ongoing client contracts, and my residence where I have lived for the past ten years. I have prepaid my office lease through December 2025 and have several major projects scheduled with local clients upon my return.
I fully intend to return to my country after the conference to continue operating my business. The knowledge and connections gained at this conference will benefit my professional development and business growth.
Please feel free to contact me should you require any additional information or documentation regarding my self-employment status or travel plans.
Sincerely,
[Your Name] Owner and Lead Designer Creative Solutions Design Phone: +39 02 1234 5678 Email: owner@creativesolutions.design Business Registration: BD-2021-45678
9. Remote Worker Employment Confirmation
Date: May 16, 2025
To: [Recipient Address Block Here]
Subject: Employment Verification for Digital Nomad Visa Application
Dear Visa Processing Department,
I am writing to confirm that Ms. Alexandra Kowalski has been employed as a Senior Content Strategist with Digital Frontiers Inc. since February 3, 2023. Ms. Kowalski currently works remotely on a full-time, permanent basis.
Ms. Kowalski receives a monthly salary of $6,800 USD, which is deposited directly to her bank account on the last day of each month. Her current annual compensation package totals $81,600 USD. As a remote employee in good standing, Ms. Kowalski is permitted to work from various locations provided she maintains regular communication with her team and meets all project deadlines.
Our company is aware of and fully supports Ms. Kowalski’s application for a Digital Nomad Visa to Portugal, where she plans to reside and work remotely from September 2025 to August 2026. This arrangement aligns with our company’s flexible work policy, which allows employees to work from international locations provided they maintain appropriate connectivity and availability during core business hours.
Ms. Kowalski’s responsibilities include: – Developing content strategies for enterprise clients – Managing a team of three content creators – Conducting market research and competitive analysis – Presenting monthly performance reports to clients
Digital Frontiers Inc. provides Ms. Kowalski with all necessary equipment and software to perform her duties remotely, including a company laptop, collaboration tools, and secure VPN access to our systems. We also provide a monthly stipend of $200 for internet and co-working space expenses.
Ms. Kowalski has consistently demonstrated excellent performance in her role, and we anticipate continuing our employment relationship indefinitely. Her position is secure, and her career path within our organization remains unchanged by her remote work location.
If you require additional information about Ms. Kowalski’s employment status, compensation, or our company’s remote work policies, please do not hesitate to contact our Human Resources department.
Best regards,
[Sender’s Name and Title] Head of People Operations Digital Frontiers Inc. Tel: +1-415-555-2468 Email: people@digitalfrontiers.co
10. Contract Worker Employment Confirmation
Date: May 16, 2025
To: [Your Recipient’s Address]
Subject: Confirmation of Contract Employment for Visa Purpose
To The Embassy of Australia:
This letter confirms that Mr. David Thompson is currently engaged as a Contract Petroleum Engineer with Global Oil Services Ltd. under a fixed-term contract that commenced on January 10, 2024, and extends through December 31, 2026.
Mr. Thompson works on our offshore drilling projects and receives compensation of $12,500 USD per month, paid at the completion of each project milestone. His contract includes comprehensive international health insurance, emergency evacuation coverage, and professional liability insurance.
Mr. Thompson has requested a temporary visit to Australia from July 15 to August 25, 2025, between project assignments. During this period, he plans to visit his brother in Sydney and attend a professional development workshop on Advanced Drilling Techniques at the University of New South Wales on August 10-15, 2025. His attendance at this workshop is supported by our company as part of his professional development plan.
While Mr. Thompson works on a contract basis, his specialized skills in deep-water drilling operations make him a valued contributor to our projects. We have scheduled him for the North Sea Development Project beginning September 5, 2025, immediately following his return from Australia.
Mr. Thompson has strong professional and financial ties to his current position and has consistently fulfilled all contractual obligations since joining our company. We anticipate renewing his contract upon its conclusion based on his excellent performance and our projected business needs.
The nature of Mr. Thompson’s work requires international travel, but his primary residence and professional base remain in Aberdeen, Scotland, where he owns property and maintains his professional licensing and certifications.
Should you require verification of any details provided in this letter, or additional information regarding Mr. Thompson’s employment status, please contact our Contracts Department.
Yours faithfully,
[Name and Position] Project Operations Manager Global Oil Services Ltd. Tel: +44 1224 589 632 Email: operations@globaloilservices.com
Wrapping Up: Employment Letters for Visa Success
Creating an effective employment confirmation letter requires attention to detail and awareness of what visa officers look for. Each of the sample letters above provides key information about employment status, salary, job security, and the specific purpose of travel. Customize these templates to fit your particular situation while ensuring you include all essential details.
A strong employment confirmation letter demonstrates your stability, financial capability, and intention to return home after your visa expires. Take the time to create a professional, comprehensive letter that addresses potential concerns before they arise. With the right documentation, you can significantly improve your chances of visa approval and focus on preparing for your upcoming travel.